Position: HR Administrative Coordinator
Pay Rate: $22.00$28.00/hour
Location: Stockton, CA
Schedule: MondayThursday | 7:00 AM4:30 PM
Friday: 7:00 AM3:30 PM
Position Summary
We are seeking an organized, dependable, and detail-oriented HR Administrative Coordinator to support daily Human Resources and administrative operations. This position works closely with employees and management and is responsible for maintaining accurate timekeeping and attendance records, assisting employees with HR-related needs, supporting onboarding and documentation, and helping ensure company policies and procedures are consistently communicated and followed.
The ideal candidate is approachable, professional, highly organized, and comfortable handling employee questions while maintaining confidentiality and accuracy.
Duties and Responsibilities
Review, maintain, and verify employee timecards and attendance records for accuracy.
Monitor attendance and follow up on tardiness, absences, missed punches, and other timekeeping discrepancies.
Assist employees with walk-in questions, requests, paperwork, and general HR needs.
Provide administrative support related to company HR policies, procedures, and employee documentation.
Assist with new-hire onboarding, including preparing and processing required employee paperwork.
Maintain accurate and organized personnel files and HR records.
Communicate company policies, procedures, and administrative requirements clearly and professionally to employees.
Respond to employee questions and direct more complex HR matters to appropriate management when necessary.
Assist with tracking outstanding employee documentation and following up as needed.
Support HR management with daily administrative responsibilities, reporting, and special projects.
Assist with data entry and updates within HR or timekeeping systems.
Maintain confidentiality of employee, payroll, personnel, and company information.
Provide professional and responsive customer service to employees and management.
Help maintain organized HR documentation and ensure records are completed accurately and in a timely manner.
Collaborate with management and other departments to address administrative and employee-related needs.
Perform additional HR and administrative duties as assigned.
Qualifications
13+ years of HR, administrative, or coordinator experience preferred.
Experience with timecards, attendance tracking, timekeeping, or HRIS systems strongly preferred.
Strong organizational and time-management skills.
Excellent attention to detail and accuracy.
Strong verbal and written communication skills.
Ability to professionally handle employee questions, walk-in requests, and sensitive situations.
Ability to maintain strict confidentiality when working with employee and company information.
Proficiency with Microsoft Office and general computer systems.
Ability to manage multiple priorities and follow through on outstanding tasks.
Ability to work independently while effectively supporting HR management and employees.
Professional, dependable, and customer-service oriented.
Bilingual English/Spanish is a plus.