HR Administrative Assistant

Job Summary & Essential Functions: Provides administrative support to the HR Department and

carries out specific HR functions as assigned.

Essential Functions:

• Primary customer service interface [internally & externally] for the HR Dept, which includes

managing calls, meeting scheduling coordination, performing administrative duties, copying

& filing, computer data entry, mail, dissemination of communication materials, etc.

• Coordinate scheduling for employee training; maintain training log and HRIS data entry for

facility.

• Assist in audit preparation, SOX, AS9100 and coordination of data as requested.
• Responsible for maintaining all employee files.
• Maintain HR communication boards throughout the facility.
• Back up to receptionist.
• Support the administration of the attendance policy
• Maintain integrity of HRIS system through data entry and run various audit reports.
• Project a professional company image through in-person and phone interaction.
• Coordinate pre-employment activities such as background checks, physical screenings,

reference checks, etc.

• Responsible for compliance and accuracy of I-9, ITAR and other similar programs.
• Creates and tracks offer letters.
• Conduct verification of employment.
• Conduct new hire orientation.
• Prepare all details for All Hands meetings, retirement gifts, employee events, lunches, etc.
• Coordinate Health & Wellness initiatives and yearly benefits enrollment meetings.
• Clinic coordination for injuries/illness concerns or annual testing activities.
• Administers Employee Programs i.e. t-shirt sales, etc.
• Responsible for the proper handling and management of hazardous waste generated in their

work area.

• Performs other duties as assigned including leading projects and participation in project

committees.