HR Administrative Assistant

SUMMARY OF THE ROLE

Support the HR Department by performing administrative and clerical tasks to support HR procedures and policies. Implement and execute HR administrative processes. May take ownership and work independently within assigned tasks and areas.

Responsibilities:

• Manage physical and digital personnel records like employment contracts and vacation requests.
• Support processes such as visa applications, letters for governments, etc.
• Assist in updating and/or writing new company policies.
• Keep our global and local HR systems accurate and up to date.
• Support HR colleagues on projects or work that needs to be conducted in the department.
• May interact with the organization directly in the course of completing assigned tasks.
• Interact with external suppliers, such as hotels, caterers, printers, etc., to agree and proceed with booking venues, services, etc.
• Create reports and extracts from various systems/solutions.
• Identify and report problems and may suggest solutions
• Support monthly payroll activities by collecting, validating, and processing information related to attendance, leave, overtime, and employee changes.
• Assist with payroll audits, reconciliations, and employee payroll inquiries.
• Maintain payroll documentation and ensure compliance with labor legislation and company policies.

WHAT WE ARE LOOKING FOR AND WHAT WE OFFER

What We Look For:

Are you passionate about people, organization, and delivering excellent HR support? We are looking for an HR Administrator to join our HR team and help ensure efficient, compliant, and employee-focused HR operations.

In this role, you will support a wide range of HR activities, including payroll administration, recruitment coordination, onboarding, employee support, and HR reporting. You will work closely with the HR Coordinator and other stakeholders across the business to create a positive employee experience and contribute to impactful HR initiatives.

This is an excellent opportunity for someone looking to broaden their HR expertise, gain exposure across the full employee lifecycle, and take ownership of assigned responsibilities in a dynamic and collaborative environment.

Requirements:

• Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field.
• Good understanding of payroll administration and employment legislation (be able to run payroll autonomously)
• 1-3 years of experience in an HR administrative, HR coordinator, or similar support role.
• Experience working with HR systems and Microsoft Office applications, particularly Excel.
• Experience supporting recruitment and onboarding activities is considered an advantage, but not a requirement.

What We Offer:

• Competitive compensation and benefits:
  • Generous paid time off
  • 11 holidays
  • 14 weeks of paid maternity leave
  • 2 weeks of paid paternity leave
  • paid caregiver leave
  • bonus eligibility, and much more.

• Continuous learning opportunities and training activities through on-the-job training and our in-house learning Jotun Academy.
• Career development opportunities across multiple disciplines and geographies.
• Leaders who focus on engaging and enabling their team, proven by consistently high employee feedback scores
• A supportive and inclusive company culture where you can be your authentic self.
• A focus on having fun together through team buildings and social activities.

POSITION INFORMATION

Company:

Jotun Paints Inc.

Contract Type:

Regular

Time Type:

Full time

CLOSING DATE (dd.mm.yyyy):

29.11.2026

WHO WE ARE

Our operations in the AMERICAS (North America, Central America and South America) began in the 70's in the USA and later expanded to Brazil (1998) and later to Mexico (2015). Today with a factory in Brazil (Rio de Janeiro) and direct sales operations in the US (Houston) and Mexico (Vera Cruz), the AMERICAS region is strategically located and is active in the Marine and Protective segments. With a promising market for our products and our brand, we have the ambition to expand to other countries in the region. We believe that real value in our companies is our employees, both as individuals and as teams. We focus on providing our employees with meaningful and challenging work, rewarding them through continued learning and development, driven by our values of Loyalty, Care, Respect and Boldness. And WE make it happen!Jotun is one of the world's leading manufacturers of paints, coatings and powder coatings. Jotun was founded in Norway in 1926, and after great domestic success, an international expansion started in 1962 which has since taken Jotun all around the world. The newly enlarged company then set a course for further international expansion.With experienced technical sales and support and over 50 years presence in the USA, Jotun USA is dedicated to providing innovative products and solutions and unparalleled service in the marketplace. Jotun has a set-up in several locations around the United States, from north to south, and east to west, serving local markets with a wide range of marine and protective coatings. Our US commercial head office is located in Houston, TX. Jotun protects property and make its mark on your surroundings, from large ships to beautiful structures. Do you want to join us and MAKE Y/OUR MARK?

Visit our Career Page to know more about life at Jotun.

Jotun’s company culture welcomes and values differences in people. Our more than 10,200 employees on all continents represent 90 nationalities, four generations and diversity of professions, gender, abilities, ethnicities, beliefs, cultures etc. We are committed to represent the societies we operate in, promoting equality, equity and zero-tolerance for discrimination.

If you are applying to a position and require any additional support in the interview process, please let us know how we can accommodate this.  

If you think that this role is what you could be doing next, apply now!