HR Administrative Assistant

Salary: $27.21 - $37.42 Hourly

Location : City Hall, 15670 NE 85th St, Redmond, WA

Job Type: Supplemental, Variable

Job Number: 2600113

Department: Human Resources

Division: HUMAN RESOURCES

Opening Date: 10/12/2026

Closing Date: 10/25/2026 11:59 PM Pacific

JOIN REDMOND!

The City of Redmond is a thriving, culturally diverse community, and home to over 80,000 residents. Redmond is the hub of an array of commerce and industry ranging from technology, aerospace, and gaming to biomedical and innovation start-ups. In this role, you will represent the city, and our values of service, integrity, accountability, belonging and stewardship.

The HR Administrative Assistant is an exciting opportunity for someone interested in beginning a career in Human Resources or Administrative Support. It is a great position for anyone with training or experience with customer service, record-keeping, administrative support or project management, in any field or industry, as a paid employee or unpaid volunteer. No experience in human resources is required.

Locations: City Hall, in-person

Hours: Onsite Monday - Thursday, 8:00am - 1:00pm. This is a supplemental, variable position and may not exceed 29 hours per week and 1,040 hours per year. Hours will be an average of 20 hours per week. This is an hourly, part-time position with no benefits. You may occasionally be asked to work additional hours with advanced notice. This role has the potential to become a full-time position in 2027 or 2028, although the full-time option is not guaranteed.

Tentative Start Date: December 2, 2026

ROLE & RESPONSIBILITIES

• Serve as a customer service representative for Human Resources Department by providing reception and front desk services in the HR department lobby, including greeting visitors
• Screen, direct and/or respond to citizen, job applicant, and employee phone calls and email questions
• Responsible for records lifecycle administration, including records destruction compliance, physical and electronic filing, and archiving
• Use of SharePoint for electronic filing and records organization
• Conduct I-9 and E-Verify employment verification
• Develop, update, maintain, and retrieve data from spreadsheets, database programs and/or other sources
• Research, compile, analyze, and process data for departmental public records requests, ensuring compliance to applicable rules and regulations
• Maintain electronic and paper-based information, directories and filing systems
• Assist with recruitment processes and other tasks as assigned
• Provide accurate and confidential data entry and data retrieval
• Prepare and distribute reports to other departments, employees and/or the public
• Create, update, and maintain applicable standard operating procedures
• Maintain confidential personnel information including new hires, terminations, and retirement data
• Administer and maintain absolute confidentiality of work-related issues, employee records ,and City information
• Assist with special projects as assigned and perform other duties as assigned

About You:

You have a "How Can I Help" attitude. Whether it's helping our HR Team be successful with serving the needs of 700 plus employees or being the person who makes sure our new hires start their journey with us on a great foot forward, you are naturally friendly, responsive, and timely in all of your communication and engagement with others. You are very well organized and love to keep track of all the details, deadlines, and paperwork. In fact, you've been told that your organizational skills are your superpower! You also have an ability to look forward and forecast upcoming needs from the people around you or employees, sometimes proactively seeing the needs of the team before they know to ask you for help.

QUALIFICATIONS

Education and experience:

• High School diploma or G.E.D
• Two years of progressively responsible office and administrative support experience

Other

Approved reasonable accommodation requests will be made to enable individuals with disabilities to perform the essential functions of the job.

This class description describes the general nature of the work performed, representative duties as well as the typical qualifications needed for acceptable performance. It is not intended to be a complete list of all responsibilities, duties, and skills required of the job.

Please review the description for more information about the knowledge, skills, abilities, working conditions, and physical requirements.

BENEFITS

This is a supplemental, non-benefitted position

This is a non-benefited position.

01

Please select your highest level of education.

• High School or GED
• Associate degree
• Bachelor's degree
• Master's degree or higher

02

This is a supplemental, variable position and may not exceed 29 hours per week and 1,040 hours per year. Hours will be an average of 20 hours per week. This is an hourly, part-time position with no benefits. You may occasionally be asked to work additional hours with advanced notice. This role has the potential to become a full-time position in 2027 or 2028, although the full-time option is not guaranteed. Do you understand these guidelines?

• Yes
• No

03

Work environment is onsite, Monday - Thursday 8:00am - 1:00pm. Are you able to work in the office for the set schedule?

04

This position has the potential to become full time in 2027 or 2028. Are you interested in transitioning to full time in this position should that be an option in the future?

05

How many years of administrative support experience do you have?

• No Experience
• 0 - 1 Year
• 1 - 2 Years
• 2 - 3 Years
• 4 - 5 Years
• 5+ Years

06

Tell us about your experience handling confidential materials such as employee records, paystubs, job applications, etc. If you don't have any, please respond "N/A."

07

Please indicate your level of experience with Microsoft Outlook:

• No Experience/Very Limited: Occasionally use this knowledge/skill set, or have used it in the past.
• Beginner: Able to open and create new emails, meeting invitations, and manage calendar.
• Intermediate: In addition to Beginner skills, able to create signature, tasks, appointments, and distribution lists.
• Advanced: In addition to Intermediate skills, able to search and filter, work with multiple accounts, archive, and set-up polls.

08

Please briefly describe why you are interested in this position:

09

I understand that this current supplemental position does not provide medical benefits or paid holiday/vacation pay. Note: This role does accumulate paid leave.

• Yes
• No

Required Question