HR Administrative Specialist

Schedule: M-F 8a-5p

Payrate: $21.81/hr

Temp position lasting 1 year

The HR Administrative Specialist serves as a primary point of contact for the Human Resources department and provides comprehensive administrative support in a fast-paced environment. This role requires strong organizational skills, professionalism, sound judgment, and the ability to manage sensitive and confidential information. The ideal candidate will have experience supporting HR functions including onboarding, new hire orientation, I-9s, E-Verify, recruitment coordination, and employee documentation. Experience with ADP Workforce Now, Laserfiche, and wage garnishments is highly preferred.

Human Resources Support • Serve as the primary point of contact for Human Resources visitors, employees, and inquiries • Perform specialized administrative duties supporting the Human Resources department • Provide cross-functional assistance to HR team members • Maintain confidentiality of employee and organizational information

Onboarding & Employee Relations • Coordinate New Employee Orientation activities • Process employee onboarding documentation • Complete and maintain I-9 and E-Verify records • Assist with employee inquiries regarding HR policies and procedures

Front Desk & Administrative Functions • Manage front desk reception duties and switchboard operations • File and maintain employee and departmental records • Answer questions and resolve administrative issues independently • Prepare correspondence, memoranda, forms, reports, and other documentation

Purchasing & Office Support • Assist with purchasing activities including: o Researching items o Obtaining quotes o Entering requisitions o Tracking approvals o Managing purchase orders o Supporting P-Card processes

Reporting & Presentations • Prepare reports, spreadsheets, and presentation materials • Edit content and enhance documents with graphics and design elements • Create and update web content as needed • Perform basic statistical calculations for reports and presentations

Events & Recruiting Support • Assist with coordination of: o Job fairs o Benefits events o Annual enrollment activities o Wellness fairs o Employee engagement initiatives • Support recruiting and hiring activities as needed

Executive Support • Provide administrative support to the Chief Administrative Officer • Coordinate travel arrangements and travel reimbursement requests • Assist with scheduling and special projects

• Human Resources experience • Recruiting Coordinator experience • Front desk and switchboard experience • New hire onboarding and orientation • I-9 and E-Verify processing • Strong technical aptitude • Experience handling confidential employee records • Familiarity with wage garnishments • Knowledge of ADP Workforce Now preferred • Experience with Laserfiche preferred • Excellent communication and customer service skills • Strong Microsoft Office skills (Word, Excel, PowerPoint) • Ability to work independently with minimal supervision

Background & Screening Requirements

• Level 1 Background Check

• Seven-year criminal background investigation

• Social Security verification

• Sex offender registry check

• Must pass a 5-panel drug screen, including: o Amphetamines o Phencyclidine (PCP) o Cocaine o Opiates o Marijuana