Position Summary

The Human Resources Administrator provides administrative and clerical support to the Human Resources department. This position assists with employee records management, onboarding, benefits administration, payroll support, compliance activities, recruitment coordination, and general HR operations while maintaining confidentiality and ensuring compliance with company policies and employment laws.

Essential Duties and Responsibilities

• Maintain employee personnel files and HR databases, ensuring accuracy and confidentiality.
• Process new hire paperwork, onboarding documentation, and employee status changes.
• Assist with recruitment activities, including posting job openings, scheduling interviews, and communicating with candidates.
• Coordinate employee orientation and onboarding programs.
• Track attendance, leaves of absence, and employee records.
• Assist with benefits enrollment and employee benefit inquiries.
• Prepare HR reports, spreadsheets, and correspondence as required.
• Support payroll processing by verifying employee information and timekeeping records.
• Ensure compliance with federal, state, and company employment regulations.
• Maintain and update HR policies, procedures, and forms.
• Respond to employee inquiries regarding HR policies, benefits, and employment matters.
• Assist with training coordination and employee development programs.
• Participate in audits of personnel files and HR records.
• Perform other duties as assigned.

Employee Relations Support

• Serve as an HR point of contact for routine employee questions regarding company policies, attendance, benefits, payroll, and workplace procedures.
• Assist the HR Manager with employee relations matters, investigations, corrective-action documentation, and follow-up.
• Prepare and maintain accurate documentation associated with employee counseling and disciplinary processes.
• Escalate significant or sensitive employee relations issues to HR management.
• Support consistent administration of company policies and procedures.

Reporting & Department Support

• Prepare HR reports and spreadsheets related to staffing, attendance, turnover, recruiting, training, and other workforce information.
• Monitor HR deadlines and follow up on outstanding employee or supervisor documentation.
• Assist with unemployment claims, employment verifications, and other HR correspondence as assigned.
• Help train or provide work guidance to HR administrative staff when assigned.
• Identify administrative process improvements that enhance accuracy, efficiency, and employee service.
• Perform other HR-related duties as assigned.

Education

• Associate's degree in Human Resources, Business Administration, or related field preferred.
• High school diploma or equivalent required.

Experience

• 1-3 years of administrative or HR-related experience preferred.
• Experience with HRIS systems and Microsoft Office applications.

Knowledge, Skills, and Abilities

• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Knowledge of employment laws and HR best practices.
• Proficiency in Microsoft Word, Excel, Outlook, and HR software systems.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.

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