Clearance: Requires an active DOD Security Clearance The Prospective Group (TPG) is searching for an HR Assistant to provides administrative and support services to the Human Resources team, focusing on routine HR, executive and administrative support, position classification, and workforce development tasks. Position Responsibilities: Administrative Support - Assist with HR paperwork, including processing new hire forms and maintaining employee records.
- Prepare and review supporting documents for accuracy and completeness.
- Maintain tracking documentation for assigned hiring actions and certifications.
- Maintain Director Deputy Director and Exec staff paperwork, calendars, meeting notes, and other programs as required.
- Attend and transcribe meetings with Front Office staff, if needed.
Recruitment & Onboarding - Coordinate receipt of requests for personnel action and assist in preparing vacancy announcements.
- Support onboarding by helping new hires complete paperwork and conduct orientation sessions.
- Ensure timely input of new employee information into HR systems.
Position Classification Support - Collect and organize position descriptions (PDs) for review.
- Assist in maintaining copies of current and archived PDs.
- Communicate discrepancies and required revisions to HR liaisons and managers.
- Help prepare job aids, technical documents, and templates for classification processes.
- Schedule and support desk audits and interviews for classification purposes.
Workforce Development Support - Assist in scheduling and documenting workforce development meetings and training sessions.
- Help develop and distribute tools and resources for workforce programs.
- Track onboarding needs and maintain related documentation.
- Support the coordination of short-term planning and project schedules for workforce initiatives.
Communication & Coordination - Respond to internal and external inquiries regarding HR processes and documentation.
- Distribute accurate and professional written or verbal responses to stakeholders.
- Schedule and support knowledge-sharing sessions with team members and stakeholders
- Ghost write communications on behalf of directorate for dissemination to all personnel.
- Create or brief presentations on behalf of HCMO Director.
Data Entry & Document Management - Enter and update employee information in HR databases and payroll systems.
- Maintain a document repository for HR forms, guides, and templates. Assist in
- compiling weekly staffing reports and other deliverables as required.
- Will manage internal agency or internally assigned initiatives and taskers on behalf of HCMO.
General Office Duties - Operate standard office software (Microsoft Office, Adobe Suite, SharePoint).
- Proofread documents for grammar and spelling.
- Support the HR team in routine tasks and adapt to other duties as assigned.
Position Requirements: - Associate’s degree or equivalent.
- Experience with tracking tasks through the Correspondence and Task Management System (CATMS) or other similar systems.
- Served as a trusted advisor and support resource to DoD Senior Executive Service (SES) executives, preparing executive briefings, conducting research and analysis, and coordinating actions to support mission-critical objectives.
- 0–3 years in HR support, administrative tasks, or related field.
- Proficiency with Microsoft Office and HR information systems.
- Strong attention to detail and organizational skills.
- Effective written and verbal communication.
- Requires flexibility, professionalism, and the ability to work collaboratively in a fast-paced environment.
Position Pay Range: $45,000 - $50,000 USD The Prospective Group (TPG) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
|