Position Overview:
A growing professional services organization is seeking a full-time HR Assistant to provide administrative and human resources support while serving as the welcoming first point of contact for employees, clients, and visitors. This is a highly visible, hands-on role that combines HR administration, executive support, and front-office responsibilities.
This position is ideal for an organized and personable professional who enjoys working with people, thrives in a fast-paced environment, and is interested in building a long-term career in human resources. The successful candidate will work closely with senior leadership, support a variety of HR functions, and play an important role in ensuring smooth day-to-day office operations.
Responsibilities:- Serve as the first point of contact for incoming calls, visitors, and client inquiries
- Professionally greet guests and maintain a welcoming office environment
- Monitor and manage the HR inbox, responding to routine employee questions regarding policies, benefits, and procedures
- Escalate sensitive, complex, or employee-relations matters to management with appropriate context
- Prepare and send onboarding, benefits, leave of absence, performance review, offer letter, and separation-related documentation using established templates
- Assist with payroll preparation by gathering, organizing, and validating employee data
- Maintain accurate and confidential employee records and HR documentation
- Manage executive calendars and coordinate meetings with internal teams and external clients
- Prepare expense reports and support administrative projects
- Track and maintain internal records and reporting data
- Assist with document preparation, filing, follow-up communications, and general office administration
- Help ensure efficient day-to-day front office and administrative operations
- Support HR initiatives and special projects as assigned
Qualifications:- High school diploma or equivalent required; Associate's or Bachelor's degree preferred
- 1-2 years of administrative, office support, receptionist, customer service, or related experience
- Strong verbal and written communication skills
- Excellent organizational skills with the ability to manage multiple priorities simultaneously
- Proficiency with Microsoft Office and/or Google Workspace, particularly Outlook, calendars, and email management
- Ability to maintain confidentiality and handle sensitive information with discretion
- Strong attention to detail and follow-through
- Professional, polished, and customer-service-oriented demeanor
- Good judgment regarding when to resolve issues independently and when to escalate concerns
- Prior exposure to HR, payroll, HRIS platforms, or professional services environments is preferred
- Interest in pursuing a long-term career in human resources is strongly preferred
Compensation & Benefits:- $25-$30 per hour (DOE)
- Health, dental, vision insurance and retirement plan
- Paid time off and holidays
- Direct mentorship from experienced HR leadership
- Hands-on exposure to multiple areas of human resources and business operations
About the Employer:This growing professional services organization partners with businesses across a variety of industries to provide human resources and workforce support solutions. The company is known for its collaborative culture, client-focused approach, and commitment to developing employees through hands-on learning and professional growth opportunities.
EEO Statement:
Topaz HR is an Equal Opportunity Employer and does not discriminate on the basis of any protected status under applicable federal, state, or local laws.
Please Note:
Topaz HR is managing the recruitment process for this opportunity. Additional information about the organization will be shared with qualified candidates during the interview process. All hiring decisions will be made directly by the employer.