HR Coordinator

Job Title: HR Coordinator

Job Description

The Human Resources Coordinator provides crucial administrative and employee-service support throughout the employee lifecycle. This role is integral in coordinating onboarding and offboarding, managing employee inquiries, processing personnel changes, maintaining accurate HR system records, and assisting with recurring HR programs and events. The ideal candidate is organized, responsive, detail-oriented, and adept at managing multiple time-sensitive activities.

Responsibilities

• Coordinate the full onboarding cycle for approximately one to four employees per week, including required documentation, system entry, communications, scheduling, and follow-up with new hires and internal stakeholders.
• Administer employee offboarding activities, including coordinating required documentation, internal notifications, system updates, and other departure-related tasks.
• Manage incoming HR help-desk tickets, respond to routine employee questions, track open requests, and route complex matters to the appropriate HR team member.
• Process employee changes accurately and promptly in ADP, maintain supporting documentation, and ensure HR records remain complete and current.
• Prepare personnel status forms and related documentation for new hires and other employee changes.
• Support the HR Manager with the annual organization-wide personnel status documentation process, including preparation, tracking, and follow-up.
• Process employment verification requests accurately, promptly, and confidentially in accordance with established authorization and recordkeeping procedures.
• Provide occasional administrative and logistical support for employee events and other organization-wide activities.

Essential Skills

• 1 to 2 years of HR admin or coordinating experience.
• Bachelor's degree in human resources, business administration, or a related field.
• At least two years of human resources, administrative, or employee-service experience.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
• Clear written and verbal communication skills and a professional, service-oriented approach.
• Demonstrated discretion when handling confidential employee and business information.
• Working proficiency with Microsoft Office applications and comfort learning HR systems and workflows.
• Experience using ADP or a comparable human resources information system is preferred.

Additional Skills & Qualifications

• Ideally have experience with a government contracting, construction, or engineering firm.
• Upbeat personality and self-manageable attitude.

Work Environment

The position is located in a very modern office next to the Galleria (Tysons 2 Mall). Parking is available at a cost of $13 per day, with monthly plans also available. The role requires two days in the office, with Monday being mandatory. This is an excellent opportunity to grow into an HR Generalist role within a rapidly expanding engineering/construction firm.

This is a Contract to Hire position based out of McLean, VA.

The pay range for this position is $24.04 - $28.84/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in McLean,VA.

This position is anticipated to close on Sep 4, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.