HR Coordinator

Responsibilities

In order to be successful in this role, a Human Resources Coordinator must have a passion for delivering exceptional service, possess the highest level of organization skills, strong communication skills, a positive attitude, and a high sense of urgency.  The HR Coordinator will have a main focus in one of the sub-groups below, but will assist with initiatives across all HR functions. 

HR Generalist

• Initiates Workday transactions (e.g., data changes, employee moves) and runs Workday reports for HR and leadership

• Ensures accurate tracking of staffing assignments and needs in Bridgit Bench

• Supports administration of employee immigration cases (getting documentation from employees, completing documentation as needed, updating Workday documents, etc.)

• Performs initial relocation intake with employees, reviews packages and exceptions with HRBP, and initiates relocation packages

• Assists with offboarding employees (e.g.,exit interviews, notifying appropriate departments, shipping labels)

• Prepares materials for all hands meetings and other key business meetings

• Assists with follow up on talent processes and audits (e.g.,performance reviews, talent reviews)

• Completes employment verification requests

Recruiting Operations 

• Posts new positions, disposition candidates and refresh job postings as needed, and complete audits of job descriptions for accuracy and compliance 

• Schedule candidate phone screens, in-person interviews, coordinate travel arrangements and communicate formal agenda and logistics to candidates

• Identifies opportunities for improving candidate experience, scheduling efficiency, overall process efficiency

• Processes new hires in Workday, coordinates drug and background check processes and sends onboarding emails to new hires and managers prior to their first day 

• Manages employee referral email box and Workday employee referral portal – tracks appropriately, processes bonus payment and streamlines process

Talent Management 

• Enable employee performance by educating employees and managers on goal setting, feedback, development planning and recognition tools and processes.

• Coordinate execution of annual employee Talent Profile update and manager talent assessment process, audits and ongoing refresh of the data

• Work with talent management team members and broader HR team to review, modify or create new programs to improve talent management processes and the employee experience; identify ways talent data can support HR strategic priorities

Training & Development 

• Manage Clark Corporate University including posting of courses, launching course feedback surveys, updating course invites, and tracking course attendance

• Manage entry-level year one mentoring program

• Track and coordinate compliance training programs such as Anti-Harassment and Business Ethics Training across the company

• Assist in enrolling employees into Clark development programs. Track progress and completion in these programs

• Facilitate training programs and/or courses as needed

Additional Responsibilities 

• Processes all HR related invoices via Coupa 

• Assists with miscellaneous projects, specifically related to process improvement and efficiency 

• Provide support to the team with reporting & metrics, process audits, and improving handoffs/communication between departments

• Completes Forms I-9, verifies I-9 documentation, and maintains I-9 files

• Event logistics management for all events (Campus, Diversity, Military, Conference, etc.)

• Greets candidates onsite, and facilitates onsite interviews 

• Processes candidate travel reimbursement expenses

Basic Qualifications

• Bachelor's degree in human resources, business or a related field preferred but not required

• Maintain a high degree of professionalism in dealing with senior leadership and employees to provide an exceptional experience 

• Strong attention to detail and organizational skills

• Excellent PC skills including Microsoft office and Calendar management tools

• Possess the ability to multitask, prioritize and complete a high volume of tasks and projects 

• Exceptional verbal and written communications skills 

• Demonstrate excellent judgment, discretion and sensitivity

Preferred Qualifications 

• 0-2 years of experience in Human Resources or project coordination 

• Experience using Google Suite, Coupa and SAP  

• Experience with applicant tracking systems, such as Workday 

The work environment and requirements described below are representative of those necessary for an employee to successfully perform the essential functions of this role. 

The Physical Side of the Role: Given that a good portion of your day will be spent at a desk, you should be comfortable with prolonged periods of focused work, whether it's collaborating with colleagues, analyzing data, or developing strategies. The role demands effective communication and sharp visual acuity for reviewing complex documents and performing detailed computer work. While there are times for quiet concentration, you'll also be expected to move actively throughout the office and travel occasionally to various locations, including dynamic construction sites, utilizing different modes of transportation. The ability to lift and move objects up to 10 pounds regularly, and up to 25 pounds on occasion (think a box of files or small office equipment), is also required.

Your Work Environment: Your primary workspace will be in our professional office, which has a typical, quiet-to-moderate noise and light levels. As part of your work, you may also be required to visit active construction sites. These environments are naturally more dynamic and can include exposure to outdoor weather conditions, louder noise, and moving equipment. Your safety is our top priority, and you'll be expected to follow Clark Construction's safety policies and procedures, and all applicable laws, at all locations.

Our High-Performing Culture: This is a demanding, high-performance environment. We are looking for candidates who are energized by challenge, thrive under pressure, and are prepared to do what it takes to achieve exceptional results. Success in this role requires significant commitment, including flexibility to work extended hours, especially during critical project phases or client deadlines. Beyond regular working hours, there will be occasions where business needs require your attention, particularly for time-sensitive matters or emergencies. You are expected to monitor and respond to communications (phone calls, emails, text messages) as required to address these situations effectively. Your ability to manage these expectations and be responsive when critical issues arise is key to your success in this role and our collective success as a team.

A Drug Free Workplace: Clark promotes a drug free workplace. A pre-employment drug “fitness for duty” screening is required, and the company conducts random quarterly  drug “fitness for duty” tests.