HR Leave And Accomodations Analyst

An established organization is seeking an HR Leave & Accommodations Analyst for a 6-month contract in Olathe, KS (100% onsite), paying $24-$28/hour. This role will support leave administration and accommodations, partnering with employees, HR, payroll, and third-party vendors while ensuring compliance with FMLA, ADA, PWFA, disability, and state-specific leave laws. Workday experience and strong analytical skills are highly preferred.

The ideal candidate will have 4+ years of leave of absence and/or disability claim management experience and a strong understanding of leave compliance and case management. This is a great opportunity to make an immediate impact on a busy HR team and could serve as a valuable foot-in-the-door with a growing company, with the potential for extension and future career growth opportunities.

Job Description

This HR Generalist – Leave and Accommodations Analyst role focuses on coordinating and administering all types of employee leaves and workplace accommodations within a corporate and manufacturing environment. The position ensures full compliance with federal, state, and local leave and accommodation laws while partnering closely with HR, payroll, legal, and external vendors. You will serve as a key resource for employees, support the development of a leave administration function, and drive process improvements that enhance efficiency, accuracy, and employee experience.

Responsibilities

• Administer all types of employee leaves, including FMLA, ADA-related leaves, Pregnant Workers Fairness Act (PWFA) leaves, state-paid family leaves, parental leaves, disability leaves, and personal leaves.
• Ensure all leave processes comply with applicable federal, state, and local laws, as well as internal company policies and procedures.
• Collaborate with HR partners, people leaders, and third-party vendors to provide a seamless and consistent leave experience for employees.
• Partner with legal representatives, as directed, to maintain compliant leave and accommodation policies and protections.
• Mentor and support team members involved in leave administration to strengthen strategies and improve overall performance.
• Monitor and maintain shared HR or leave-related email inboxes, ensuring timely and accurate responses to inquiries.
• Coordinate accommodation requests under the ADA and other applicable laws, working with employees, HR, managers, and external vendors to identify and implement reasonable accommodations.
• Maintain thorough and accurate documentation of all accommodation requests, evaluations, decisions, and outcomes.
• Stay current on federal, state, and local leave and accommodation laws and regulations, including FMLA, ADA, PWFA, and state-specific programs.
• Ensure accurate tracking of leave data, including time away from work, related pay, benefits continuation, and state reimbursements.
• Maintain accurate, confidential, and compliant records in accordance with HIPAA and other applicable legal requirements.
• Prepare and distribute daily, weekly, monthly, and ad-hoc reports related to leaves and accommodations for various stakeholders, in coordination with leadership.
• Identify and recommend opportunities for process improvement and efficiency through system optimization, standardized workflows, and streamlined procedures.
• Collaborate with payroll teams to ensure accurate calculation and tracking of leave-related pay, benefits, and any applicable reimbursements.
• Serve as a primary resource for employees by providing clear, consistent guidance on leave and accommodation policies, processes, and expectations.
• Assist with the development and delivery of training materials and sessions for employees and managers to improve understanding of leave procedures and responsibilities.
• Help maintain HR system procedures, user guides, and FAQs to enhance accessibility, clarity, and ease of use for employees and managers.
• Assist in coaching and supporting new and existing team members, offering guidance on leave processes, documentation standards, and conflict resolution.
• Foster collaboration across HR, payroll, legal, operations, and other functions to resolve leave- and accommodation-related issues efficiently.
• Respond promptly and professionally to internal and external customer inquiries, ensuring a high level of service and follow-through.
• Continuously seek ways to improve processes, tools, and communication to maintain high-quality standards and efficient operations.
• Adhere to all company policies and procedures and ensure all work aligns with applicable legal and regulatory requirements.

Essential Skills

• At least 4 years of human resources experience, specifically focused on FMLA and leave of absence administration.
• Demonstrated experience administering FMLA, ADA, PWFA, state-paid family leave, parental leave, disability leave, and personal leave programs.
• Strong knowledge of federal, state, and local leave and accommodation laws, including FMLA and ADA.
• Hands-on experience with leave administration in a corporate and/or manufacturing environment.
• Proficiency in Workday or similar HRIS systems for tracking leaves, accommodations, and employee data.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, for documentation, reporting, and communication.
• Strong analytical skills with the ability to interpret data, identify trends, and support process improvements.
• Excellent written and verbal communication skills, with the ability to explain complex leave and accommodation topics in a clear and empathetic manner.
• High attention to detail and accuracy in documentation, recordkeeping, and reporting.
• Ability to handle confidential and sensitive information in compliance with HIPAA and company policies.
• Strong collaboration skills with the ability to work effectively with HR partners, managers, payroll, legal, and external vendors.
• Customer-service orientation with a focus on providing timely, professional support to employees and stakeholders.

Additional Skills & Qualifications

• Bachelor’s degree in human resources, business, or a related field is preferred.
• Experience working as an HR Generalist with exposure to benefits administration and employee relations.
• Experience supporting or mentoring team members in HR or leave administration functions.
• Background in benefits administration, including coordination of disability and paid family leave programs.
• Experience creating or updating HR procedures, user guides, FAQs, and training materials.
• Demonstrated ability to identify and implement process improvements and system optimizations.
• Strong conflict-resolution skills and the ability to navigate sensitive employee situations with professionalism and empathy.
• Comfort working in a fast-paced environment that supports both corporate and manufacturing operations.
• Interest in growing within an HR function, including potential opportunities for extended contracts or permanent roles, depending on performance and business needs.

This is a Contract position based out of Olathe, KS.

The pay range for this position is $27.00 - $28.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Olathe,KS.

This position is anticipated to close on Sep 7, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.