HR Office Coordinator

About Us:

WHY PRODRIVEN GLOBAL BRANDS? BECAUSE WE ARE THE PROFESSIONAL’S CHOICE!  You will find our market leading products and brands on job sites all over the world.

Focusing on end users' needs and delivering exceptional customer experience drives our success. Our entire process—from research to engineering to manufacturing to commercialization—creates products that ensure ease of use, productivity, durability and safety for the end user. On jobsites across the world, ProDriven Global Brands are most preferred.

Presently this position is in onsite requiring 3 days a weektotaling about 15-20 hoursfor collaboration, teamwork, and business needs.  The status and minimum in-office requirements are subject to change based on evolving business needs.

Overview:

We are looking for an organized, people-focused professional to join our Human Resources team as an HR Office Coordinator. This role offers the opportunity to make a meaningful first impression for candidates and new employees while helping create a positive, connected, and well-supported workplace for our teams.

 

The ideal candidate enjoys bringing order to details, supporting others, and taking ownership of the work that keeps people and processes moving. This is a great opportunity for someone who is interested in growing their HR experience while contributing to both the employee experience and the day-to-day success of the office.

 

This is an on-site position.

Responsibilities:

Human Resources Support

• Support talent acquisition activities by posting approved job openings, scheduling interviews, coordinating candidate communications, and preparing interview materials.
•  Support new hires through the onboarding process, including preparing materials, coordinating orientation and introductory meetings, and tracking required documentation.
• Maintain electronic employee files by scanning, uploading, organizing, and filing documents in accordance with established practices.
• Conduct routine employee file audits, identify missing or incomplete documentation, and coordinate follow-up as needed.
• Review, format, and post approved announcements and updates to internal intranet sites and other employee communication channels.
• Maintain HR trackers, checklists, calendars, reports, and other administrative records.
• Provide coordination support for employee engagement, recognition, training, and other HR programs while maintaining confidentiality.

 

Office Management Support

• Support the day-to-day operation of the West Middlesex office and help maintain a professional, organized, and welcoming workplace.
• Coordinate office supplies, incoming and outgoing mail, shipping, deliveries, and other office logistics.
• Maintain meeting rooms, common areas, and shared spaces so they are organized, stocked, and ready for use.
• Coordinate routine services with property management, vendors, and service providers and follow up on office-related issues.
• Welcome visitors and serve as an on-site resource for employees, vendors, and service providers.
• Partner with HR and the West Middlesex Events Committee to coordinate employee events, celebrations, and recognition activities.
• Perform other duties as assigned within the scope and requirements of the position.

Perform essential job functions and duties with or without reasonable accommodation.

 

Qualifications:

 Education, Licenses, and Certifications

• HS/GED degree required

 

Years of Experience and Knowledge

•   1 ~ 3 years of general office administration, office management, or HR support experience required

 

Skills and Abilities

• Intermediate proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
• Strong organizational, time-management, follow-through, and attention-to-detail skills.
• Clear and professional verbal and written communication skills.
• Ability to manage multiple priorities, work independently, and escalate matters appropriately.
• Ability to maintain confidentiality and handle sensitive employee and candidate information professionally.
• Service-oriented approach and ability to work effectively with employees, candidates, leaders, vendors, and visitors.
• Comfort learning HR systems, applicant tracking systems, intranet platforms, and other business technology.

EEO Statement:

ProDriven Global Brands is committed to fostering, cultivating, and preserving a culture of diversity, equity and inclusion. ProDriven Global Brands is an equal opportunity employer and prohibits discrimination and harassment of any kind. All qualified applicants to ProDriven Global Brands are considered for employment without regard to age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status or any other protected characteristic.  ProDriven Global Brands will not tolerate discrimination or harassment of any kind based on these characteristics.

 

#LI-Hybrid

#LI-RR1