HR / Payroll / Accounts Payable

Pointe Meadows Health and Rehabilitation is a 5-Star Medicare

rated facility seeking an enthusiastic and motivated individual to join our

team as our next Human Resources/Payroll and Accounts Payable Manager! If you

are energetic, happy, and excited to lead a team, this position is the fit for

you! Please take a moment to review the Job Description, and we look forward to

reviewing your application.

HR/ Payroll Rep/ AP Manager

POSITION SUMMARY:

To assist in the day-to-day functions of the facility in

accordance with current acceptable human resources principles relating to the

long-term care operation, in accordance with current federal, state, and local

standards, guidelines, and regulations that govern our facility, and as may be

directed by the Administrator, to ensure that the highest degree of quality is

maintained at all times. As the HR/Payroll Representative, you are delegated

the administrative authority, responsibility, and accountability necessary for

carrying out your assigned duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Every effort has been made to identify the essential

functions of this position. However, it in no way states or implies that these

are the only duties you will be required to perform. The omission of specific

statements of duties does not exclude them from the position if the work is

similar, related, or is an essential function of the position.

All duties and responsibilities shall be performed as set

forth in our established policies and procedures.

Adheres to and assures compliance with Code of Conduct,

facility policies and procedures, and all applicable rules, regulations, and

standards as promulgated by Federal, State, and accrediting agencies or

regulating bodies. This includes, but is not limited to, the Department of

Health, the Centers of Medicare and Medicaid Services, and other applicable

regulatory agencies.

• Assures that all staff complete required compliance training and processes.
• Responsible for the day-to-day functions of the HR office and maintenance of employee records.
• Conducts pre-employment and background screening.
• Coordinate the facility employee recruitment and onboarding process.
• Coordinates Leave of Absence requests and processing.
• Ensures new hire paperwork is completed, including the I-9 form, verifies I-9 documentation, and maintains I-9 files
• Ensures that new employees are properly oriented and trained.
• Provides written and oral reports/recommendations to the Administrator concerning Human Resource matters within the facility.
• Prepares for and participates in facility surveys (inspections) made by authorized government agencies.
• Resolves complaints and grievances made by facility personnel.
• Ensures that department employment actions are administered fairly and in compliance with the facility’s Policy Against Discrimination, Harassment, and Retaliation.
• Develops, plans, and conducts in-service training classes.
• Maintain confidentiality of all personnel information and records, both current and archived.
• Works directly with the Staffing Coordinator and Staff Development to maintain compliance with all facility and regulatory employee competency and education requirements.
• Maintain and update human resource records, forms, and policies per federal and state regulations.
• Maintain HRIS data entry of all personnel changes and reports. Ensure all licenses, certificates, and other credentials, as well as TB screens, are kept up-to-date.
• Perform duties relative to the facility’s overall payroll function. Process payroll twice monthly, including ensuring terminated employee final paychecks are provided to the employee in accordance with state law.
• Assist employees in obtaining information concerning their payroll checks, deductions, overtime, etc., as necessary.
• Coordinates the employee performance review process.
• Respond promptly to unemployment and worker compensation claims.
• Champion the annual satisfaction survey for employees and residents.
• Oversee all accounts payable operations, ensuring accurate and timely processing of invoices and vendor payments.
• Manage vendor relationships, resolve payment discrepancies, and maintain complete and accurate vendor records.
• Reconcile accounts payable records, support month-end close activities, and assist with audits and financial reporting.
• Review invoices for proper coding, approvals, and compliance with company policies.
• Resolve vendor inquiries, ensure timely payments, and maintain positive business relationships.
• Performs other duties as may be needed or assigend.

QUALIFICATIONS:

To perform this job successfully, an individual must be able

to perform each essential duty satisfactorily. The requirements below are

representative of the knowledge, skill, and/or ability required. Reasonable

accommodation may be made to enable individuals with disabilities to perform

the essential functions.

Education and/or Experience

• High School Diploma or equivalent required; Bachelor’s degree or equivalent preferred.
• Preference for one year of Human Resources experience, preferably in a hospital, long-term care facility, or other related health care facility preferred.

Certificates and Licenses:

• Preference for PHR or SHRM-CP certified

Other Specific Requirements

• Must provide evidence of being free of tuberculosis infection upon hire and as set forth by the policies of the facility.

• Must be able to read, write, speak and understand the English language.

• Must have patience, tact, a cheerful disposition and enthusiasm, as well as the willingness to handle difficult situations.

• Must possess the ability to make independent decisions when circumstances warrant such action.

• Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel, and the general public.

• Must be knowledgeable of procedures, as well as laws, regulations, and guidelines that pertain to long-term care.

• Must possess leadership and supervisory skills and the willingness to work harmoniously with other personnel.

• Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility.

• Keep informed as to changes in employment laws and regulations

WORK ENVIRONMENT:

• Works in administrative offices with frequent need to be in all area(s) of the facility (i.e. nurse’s stations, resident rooms, etc.).

• Moves intermittently during working hours.

• Is subject to frequent interruptions.

• Interacts with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances.

• Is subject to hostile and emotionally upset residents, family members, personnel, and visitors.

• Communicates with the medical staff, nursing personnel, and other department supervisors.

• Works beyond normal working hours and on weekends and holidays when necessary.

• Is subject to call-back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.).

• May be subject to injury from falls, burns from equipment, odors, etc., as well as to reactions from dust, disinfectants, tobacco smoke, and other air contaminants.

• May be subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses.

• May be subject to the handling of and exposure to hazardous chemicals.

PHYSICAL AND SENSORY REQUIREMENTS (with or without the aid of mechanical devices):

• Must be able to move intermittently throughout the work day.

• Must be able to cope with the mental emotional and stress of the position.

• Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met.

• Must function independently, have flexibility, personal integrity, and the ability to work effectively.

• Must meet the general health requirements set forth by the policies of this facility which may include a medical and physical examination.

• Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and, at times, hostile people within the facility.

• Must be able to lift up to 25 pounds. Requires infrequent lifting of more weight up to 50 pounds.

• May be necessary to assist in the evacuation of residents during emergency situations.

Pay Range: $50,000 - 60,000 per year, salaried

At Pointe Meadows (Skilled Nursing Facility) we put our employees first! We make it a priority to celebrate our accomplishments and acknowledge our success is driven by our employees. We want employees who want to be a part of a top-notch team and who want to make a positive difference in the lives of the elderly and vulnerable population. We encourage growth and want to help employees meet their personal and professional goals. Because of this, we provide ongoing training, mentoring, tuition reimbursement programs and scholarships to employees. As a team we are driven to provide exceptional service by cultivating a workforce that is dedicated in delivering care with compassion and integrity.

Salary

$50000.00 - $60000.00 per year

Benefits

Bonus pay, Paid time off, Health insurance, Dental insurance, Vision insurance, Life insurance, Disability insurance, 401(k) matching, Paid training

Job Type

Full time

Schedule

8 hour shift, Monday to Friday