HR, Payroll & Benefits Coordinator
Gavnat Public Insurance Adjusters & Balance Platform LLC
Reports to: CFO and or Controller
Department: Finance & Administration
Location: Minneapolis, MN or Indianapolis IN (Eden Prairie, MN @ Gavnat HQ or Indianapolis IN @ Balance Platform HQ) preferred; hybrid considered, supporting operations in Indiana, Minnesota, Colorado and other states.
Status: Full-time, non-exempt
About the Role
We are a growing, combined organization operating two platforms (Gavnat Public Insurance Adjusters and Balance Platform) across Indiana, Minnesota, Colorado and 10 other states. We are hiring an HR, Payroll & Benefits Coordinator to own the day-to-day mechanics of payroll, benefits administration, and HR coordination for our employees across all entities and states. Reporting to the CFO and working closely with finance and leadership, this is a hands-on role for someone who is precise, discreet, and genuinely enjoys taking care of employees and getting the details right.
Key Responsibilities
Payroll
- Process accurate, on-time payroll across multiple entities and pay cycles: Balance Platform runs weekly; Gavnat and Velocity Public Adjusting run bi-weekly.
- Maintain payroll records, timekeeping, PTO, and deductions; reconcile each pay run and resolve discrepancies.
- Administer multi-state payroll tax setup and withholding for Indiana, Minnesota, and Colorado, and coordinate new-state registrations as the footprint grows.
- Prepare payroll reports and support month-end close, audits, and year-end (W-2s, filings) with the finance team.
Benefits
- Administer employee benefits (medical, dental, vision, 401(k), FSA, EAP, and related plans), including enrollments, changes, terminations, and COBRA.
- Run open enrollment: coordinate with brokers and carriers, prepare materials, and support employees through elections.
- Reconcile benefit invoices and deductions; serve as the first point of contact for employee benefits questions.
HR Coordination & Compliance
- Own onboarding and offboarding (offer letters, I-9/E-Verify, new-hire paperwork, and system setup), and deliver a smooth first-day experience.
- Maintain accurate, confidential employee records and the HRIS; ensure data integrity across systems.
- Support multi-state HR compliance, including state-specific leave, sick-time, pay-transparency, and posting requirements in Indiana, Minnesota, and Colorado.
- Help administer the employee handbook and company policies, and support leave-of-absence and workers compensation coordination.
- Respond to employment verifications, unemployment claims, and routine employee inquiries with professionalism and discretion.
What You Bring
- Experience: 2+ years of hands-on payroll and/or benefits administration experience, ideally across multiple states.
- Knowledge: Working knowledge of payroll processing, multi-state payroll tax, benefits administration, and core HR compliance. Familiarity with multi-entity or multi-frequency payroll is a strong plus.
- Tools: Comfortable with payroll/HRIS platforms and spreadsheets; quick to learn new systems.
- Precision: Exceptional accuracy, organization, and follow-through; you catch the errors before they happen.
- Discretion: Sound judgment with confidential and sensitive information.
- Communication: Clear, warm communicator who employees trust and finance can rely on.
Preferred
- Experience supporting Indiana, Minnesota, and/or Colorado payroll and HR compliance.
- Exposure to a recently combined or private-equity-backed organization or a multi-entity structure.
- Relevant certification (e.g., FPC/CPP, PHR/SHRM-CP) or progress toward one.
Compensation & Benefits
Starting Compensation range: $50,000 - $65,000 per year, commensurate with qualifications & experience. We offer a full benefits package, including medical, dental, vision, 401(k), and paid time off.
How to Apply
Submit your resume and a brief note about your payroll and benefits experience to the application button or on our career page via the apply functionality. We are an equal opportunity employer and welcome applicants of all backgrounds.