Description
The HRIS associate is responsible for maintaining the Workforce Management (WFM) module within our Human Resource Information System (HRIS). This role will provide support for employee inquiries and assist in with HRIS-related projects to improve data management and workflow. Additionally, the HRIS Clerk will monitor integrations within applicable software connected the our HRIS to ensure accuracy, adding new divisions and organizational levels as needed.
The incumbent in this position is expected to model the following practices on a daily basis:
- Demonstrate alignment with the company's mission and core business values;
- Collaborate with key internal/external resources;
- Participate in ongoing self-development.
Essential Functions
- Models, promotes, reinforces, and rewards the consistent use of HOLT’s Values Based Leadership (VBL) tools, models, and processes to ensure alignment with our Vision, Values, and Mission
- Stays current on any applicable HRIS training materials in addition to scheduled updates
- Enters, updates, and maintains employee information in the HRIS, ensuring data accuracy and integrity
- Audits records regularly to identify and correct errors or inconsistencies
- Supports HR staff and employees with HRIS-related questions and troubleshooting
- Assists with system upgrades, testing, and implementation of new HRIS features
- Maintains confidentiality of employee information in compliance with company policies and data protection regulations
- Collaborates with payroll and benefits teams to ensure accurate employee data flow between systems
- Works closely with other HRIS team members as the broader HR team to support the successful administration of the system
- Develops user procedures, guidelines and training documentation as needed
- Works safely at all times and adheres to all applicable safety policies; complies with all company policies, procedures and standards
- Performs other duties as assigned
Knowledge, Skills, and Abilities
- Strong computer and related software knowledge and/or experience including intermediate to advanced proficiency in Excel
- Knowledge of HR administration, processes, policies, procedures and compliance
- Demonstrated ability to work on multiple projects and deal effectively with employees and leadership
- Extensive oral and written communication skills to include formal presentation skills before small and large groups
- Ability to consistently demonstrate effective planning and coordination skills
- Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
- Exceptional organizational, time management, and multi-tasking skills
- Ability to work independently as well as a part of a diversified team
- Sound decision-making and judgment skills
- Ability to execute in a fast paced environment
Requirements
Education and Experience:
- High school diploma or equivalent required, Bachelor’s degree preferred
- 3 years of related experience preferred
Supervisory Responsibilities:
Travel:
- Up to 10% travel, to include overnight stays, is to be expected
- Valid driver’s license required
Physical Requirements:
- This role frequently communicates with others, must be able to exchange accurate information in these situations
- This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines
- This position involves extended periods in a stationary position; additionally, occasional movement inside the office to access office machinery, file cabinets, etc.
- Occasionally lifts and moves materials and equipment up to 30 lbs.
Work Environment:
- Work primarily performed in a professional office environment
- Frequently works at a fast pace with unscheduled interruptions
Disclaimer:
Please note that the above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of the incumbents so classified. All incumbents may be required to perform duties outside of their normal responsibilities, as needed.