Position Summary
The HR Administrator provides administrative and operational support to the Human Resources department in a fast-paced manufacturing environment. This position assists with daily HR functions, including employee records management, onboarding and offboarding, timekeeping and payroll administration, benefits support, recruiting coordination, employee communications, and policy compliance.
The ideal candidate is highly organized, detail-oriented, professional, and capable of handling confidential information while providing responsive support to employees and management across office and manufacturing operations.
Essential Duties and Responsibilities
- Maintain accurate and confidential employee personnel files, records, and HR documentation.
- Process employee status changes, new hires, terminations, transfers, and other personnel transactions within the HRIS.
- Prepare employment letters, verification documents, forms, reports, and other HR-related correspondence.
- Maintain employee information in HR systems and ensure records are current and accurate.
- Respond to routine employee questions and direct more complex issues to the HR Manager.
- Assist with the development, distribution, and maintenance of HR policies, procedures, and employee communications.
Timekeeping and Payroll Support
- Review employee timekeeping records for missing punches, discrepancies, and other exceptions.
- Coordinate with supervisors and managers to resolve timekeeping issues before payroll deadlines.
- Assist with payroll preparation, employee data changes, and payroll-related documentation.
- Maintain accurate records of attendance, leave balances, and other applicable time-off information.
- Respond to routine employee questions regarding pay statements, timekeeping, and leave balances.
- Maintain confidentiality and accuracy when handling payroll and compensation information.
Manufacturing Employee Support
- Provide HR administrative support to both office and shop-floor employees.
- Assist with attendance tracking, employee documentation, and routine employee relations matters.
- Help coordinate employee meetings, training sessions, safety communications, and company events.
- Distribute HR information to employees who do not have regular access to email.
- Assist with maintaining required training records, certifications, and other employee qualifications as applicable.
- Work with supervisors and managers to ensure HR processes are completed accurately and consistently.
Compliance and Reporting
- Maintain organized records to support internal reviews, audits, and regulatory reporting.
- Assist with employment eligibility documentation and I-9 recordkeeping in accordance with applicable requirements.
- Track required employee forms, acknowledgments, and other compliance documentation.
- Prepare routine HR reports and spreadsheets as requested.
- Follow company policies and applicable federal, state, and local employment requirements.
- Immediately escalate sensitive employee matters, potential policy violations, and compliance concerns to the HR Manager.
General Administrative Support
- Assist with special projects and other HR initiatives as assigned.
- Maintain organized electronic and physical filing systems.
- Monitor deadlines and follow up with employees and managers to obtain outstanding documentation.
- Provide professional, timely, and customer-focused service to employees, applicants, and management.
- Perform other duties as assigned to support the overall effectiveness of the HR department.
Qualifications
Education and Experience
- High school diploma or equivalent required; associate degree or relevant HR coursework preferred.
- Two or more years of administrative or human resources experience preferred.
- Experience in a manufacturing, industrial, or other hourly workforce environment is highly desirable.
- Experience with HRIS, payroll, timekeeping, or applicant tracking systems preferred.
Knowledge, Skills, and Abilities
- Strong organizational skills and exceptional attention to detail.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Excellent written and verbal communication skills.
- Ability to handle confidential employee, payroll, and benefits information with discretion.
- Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
- Ability to learn and navigate HRIS, payroll, benefits, and recruiting systems.
- Strong customer service skills and the ability to communicate effectively with employees at all organizational levels.
- Ability to work independently while recognizing when an issue requires management involvement.
- Commitment to accuracy, consistency, confidentiality, and professional conduct.