Human Resources Administrative Assistant

Human Resources Administrative Assistant

The University of Southern Mississippi is currently accepting applications for the position of Human Resources Administrative Assistant.

Position Details Location Hattiesburg

118 College Drive

Hattiesburg, Mississippi, 39406-0001

United States Division Department of Human Resources Position Type Staff Employment Status Full Time Grant Funded No Salary Range 14.38 - 14.42 Pay Grade

N05

Posting Close Date Open Until Filled

Special Instructions to Applicants

Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The University will not sponsor applicants for work visas (e.g., H-1B).

Job Summary

This position supports Human Resources operations by serving as the first point of contact for visitors, employees, and departments. The role provides administrative and customer service support that helps ensure accurate processing of personnel actions and maintenance of employee records. This position contributes to efficient HR operations by supporting onboarding activities, maintaining HR systems, and assisting with general office needs.

Primary Duties and Responsibilities

• Provide front-desk and administrative support by greeting visitors, answering and routing telephone calls, directing individuals to appropriate offices or staff, and assisting employees with completion of new hire paperwork, including I-9 and tax forms.
• Coordinate incoming HR Operations paperwork by reviewing documents for accuracy, verifying student enrollment when required, matching PAFs with hiring documentation and background checks, logging submissions in tracking systems, and distributing materials for data entry.
• Respond to HR-related inquiries from university employees, departments, and the general public by providing accurate, timely, and customer-focused information.
• Update employee records by processing name and address changes in SOAR and Enroll Blue in accordance with university procedures.
• Administer employment verification processes by managing E-Verify submissions, verifying Selective Service registration when applicable, and completing employment verifications for current and former employees. Respond to inquiries from governmental agencies in a timely and professional manner.
• Perform other duties as assigned in support of HR Operations.

Minimum Qualifications

High school diploma or equivalent and one (1) year of experience in an administrative, clerical, customer service, or office support role.

Knowledge, Skills & Abilities

• Ability to provide professional, customer-focused service and build effective working relationships with employees, visitors, and the public.
• Ability to communicate clearly and professionally, both verbally and in writing.
• Ability to exercise discretion and sound judgment when handling sensitive or confidential information and records.
• Strong organizational skills with the ability to manage multiple tasks, meet deadlines, and maintain attention to detail in a fast-paced environment.
• Ability to think critically and respond effectively under time-sensitive conditions.
• Proficiency with basic computer applications and office systems, including email, word processing, spreadsheets, and data entry.

Preferred Qualifications

Knowledge of University policies and procedures.

Experience working with PeopleSoft.

Experience with new hire processing, completing I-9s, and processing PAFs.

About The University of Southern Mississippi

Since our founding in 1910, The University of Southern Mississippi has remained dedicated to preparing students for success. We deliver programs to more than 13,000 students in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. We are a community-engaged Carnegie R1 university, earning distinction as one of the nation''s leading research institutions.

Southern Miss is known for pioneering work in polymer science, ocean science, spectator sports safety and security, and bringing language to children with communication disorders. We are also a national leader in a broad range of disciplines, including cybersecurity, hydrography, nutrition, aquaculture, kinesiology, and economic development, among others.

We produce graduates ready to enter fields that are leading the way in emerging technologies through programs such as computer engineering, information technology, and ocean engineering. We're developing the next generation of business leaders, while also responding to critical workforce shortages by producing skilled professionals in education and nursing. With a tradition of excellence in the arts, we are one of only 36 public institutions in the nation accredited in four major areas of the arts. Home to the Golden Eagles, our student-athletes compete in 17 NCAA Division I sports. With a culture marked by passion and persistence, Southern Miss is delivering graduates who are ready for life. For more information, visit www.usm.edu.

The University of Southern Mississippi is an equal opportunity employer, and all qualified applicants will receive consideration for employment. EOE/VETS/DISABILITY.