Human Resources Administrative Assistant

Human Resources Administrative Assistant

Stay Organized. Support Our Team. Help Make a Difference.

As a Human Resources Administrative Assistant, you'll provide essential administrative support to our Human Resources team while helping create a positive experience for applicants, new hires, and employees. This role is a great fit for someone who is organized, detail-oriented, comfortable working with technology, and enjoys supporting others in a busy and collaborative office environment.

Position Details

Location: Mellenville, NY

Schedule: Monday-Friday, 8:00 AM - 4:30 PM (30-minute unpaid lunch)

Hours: 40 hours per week

Pay Rate: $17.50 per hour

Why Join The Arc Columbia-Saratoga?

At The Arc Columbia-Saratoga, formerly known as Coarc/Columbia County Arc, we belong to a mission that expands abilities, one person at a time. Our work is both rewarding and challenging, and we support each other through a culture of belonging, respect, and shared purpose. When you join us, you will be making a difference in your community while being valued for your contributions.

"Our work isn't always easy, but it's worth it. At The Arc Columbia-Saratoga, you'll belong, contribute, and make a difference."

Key Responsibilities

• Provide day-to-day administrative support to the Human Resources Department while maintaining professionalism and confidentiality.
• Maintain applicant information, personnel records, electronic files, and other HR documentation.
• Perform data entry and maintain accurate information using HRIS systems, Excel, and other computer programs.
• Schedule and conduct first-day paperwork and help ensure required documents are received by Human Resources.
• Assist with preparing for new employee orientation, including scheduling, confirming attendance, preparing paperwork, coordinating lunch, and setting up the training space.
• Conduct employment verifications and respond to internal and external customer service requests.
• Prepare and distribute correspondence, mailings, reports, meeting minutes, and other HR materials.
• Maintain departmental filing systems and assist with document retention requirements for personnel files.
• Coordinate HR calendars, meetings, events, appointments, and other department activities.
• Gather and organize information for reports, projects, meetings, and departmental deadlines.
• Maintain purchase order records, order departmental supplies, and assist with general office operations.
• Provide professional and courteous assistance to employees, applicants, visitors, and other members of the organization.
• Attend required meetings and training and assist with additional HR projects as needed.

Comprehensive Benefits

We offer a competitive benefits package that may include:

• Health, dental, and vision insurance
• 24/7 access to a doctor for you and your household
• Paid time off
• Retirement savings plan
• Paid training and professional development
• Opportunities for career growth and advancement

#HP

For more information, please contact:

Jamie Budai

Senior Recruitment & Retention Specialist

The Arc Columbia-Saratoga

Email: jbudai@arccs.org

Phone: 518-672-4451 ext. 2141