Human Resources Administrator

Job Summary

Under general supervision, performs a variety of human resources support activities. Coordinates with other departments, units, managers, employees, and vendors to ensure the efficient operations of the Human Resources day-to-day functions.

Benefits

At CalPortland, we’re proud to offer a comprehensive, competitive benefits package that provides health and financial support to our most important resources: our employees.  Your benefits are an important part of your overall compensation at CalPortland. That’s why we give you a wide range of benefits to choose from.  All regular full time employees may enroll in a variety of health and welfare plans including medical, dental and vision plans.  Other benefits include life insurance, disability coverage, employee assistance program, and retirement program.  The company also has a variety of voluntary benefits for employees to choose from.

Compensation

Annual Salary $59,000 - $68,000 DOE

Responsibilities

• Responsible for assiting with recruitment screening of hourly positions for ready mix concrete, aggregates and cement terminal operations
• Administer the pre-employment hiring process, order background reports, coordinate physicals, drug screens, and orientations
• Conduct new hire orientation and process all required paperwork to Payroll for SAP data entry
• Process new hires through E-Verify online portal and maintain I-9 Forms
• Process new hires in regional new hire reporting site
• Process employee change forms to Corporate files (SAP)
• Create and maintain personnel, Driver Qualification Files (DQF), and medical files; purge termination files according to retention periods
• Maintain relationships with contracted industrial clinics and Medical Review Officer (MRO)
• Expedite post-accident drug screen testing results to managers in a timely fashion
• Maintain DQF files and for all commercial drivers and DOT regulated Employees, including; Annual MVR processing, FMCSA Review, and Medical Certifications
• Maintain Division Master Tracking System
• Assist with job fairs and plant-related events, as necessary
• Continuously strive to improve administrative systems and processes, consistent with internal policies and procedures
• Conduct annual audits of personnel and DQF files, I-9 forms, and other various processes
• Prepare and maintain employee communications for the Regional office and plant locations
• Answer incoming calls to the HR line and assist/direct to the appropriate department (Benefits, Payroll, WC, Safety, etc.)
• Order and maintain annual labor law posters for the Regional office and plant locations
• Respond to unemployment claims, when necessary
• Respond to Verification of Employment requests
• Process vendor invoices to ensure they are accurate, processed, and paid in a timely fashion
• Provide quality service to both internal and external customers
• Provide support to Regional HR Manager
• Other administrative duties and ad hoc projects as required and directed

Education

Bachelor’s Degree in Human Resources Management, Business Administration, Labor Industrial Relations, Public Administration, Social Science or a closely related field preferred

Requirements/Qualifications

• Highly confidential and ethical
• Basic knowledge of state and federal law including but not limited to Fair Labor Standards Act, Title VII, EEO, and Leave laws
• Methods and techniques for personnel record keeping and filing
• Knowledge of practices and procedures in an office environment
• Strong MS Office (Word, Excel, PowerPoint) skills
• Interpersonal skills, tact, patience, and courtesy; ability to build professional relationships with others
• Strong oral and written communications skills
• Ability to multitask, prioritize and manage time efficiently. Strong organizational skills

Preferred:

• Recruiting Experience
• HRIS Experience
• Related experience in construction/building materials
• Knowledge of Department of Transportation (DOT) regulations and requirements for DOT regulated personnel

Conditions of Employment

Successful candidates must submit to a post-offer pre-employment physical examination, drug/alcohol screen, and background check. Some positions require Federal Motor Carrier Safety Administration (FMCSA) initial registration/clearance as well as ongoing FMCSA review, and alcohol and drug testing. For work that will be performed in Washington State, qualified applicants with arrest and conviction records will be considered for employment.