Human Resources and Payroll Office Manager

Position Description & Details

Human Resources and Payroll Office Manager

Dickinson State University | Dickinson, North Dakota

Human Resources and Payroll provides services in staffing, hiring, payroll, benefits, and employee relations. We strive to maintain compliance with Title IX, Equal Employment, and other regulations. In addition, this department coordinates DSU's participation in the Workforce Safety and Insurance and Wellness programs and assists with the State Risk Management compliance. Human Resources is committed to providing the best professional and confidential assistance to employees, interns, and volunteers, and strives to provide a congenial and satisfying place to work and visit.

DSU is seeking an Office Manager for Human Resources and Payroll. The office manager is the primary point of contact for all visitors via phone and in the office and assists with managing the daily administrative operations of the department, ensuring compliance, accuracy, and efficiency in employee-related processes, while supporting organizational goals and employee well-being. Also, providing specific oversight for non-benefited employee recruiting and processing, and back up support for (at the minimum having general knowledge of) all other functions of Human Resources and Payroll.

This is an on-site position located in Dickinson, ND on the DSU campus with work being completed during regular business operating hours.

Why Join DSU?

At DSU, you'll find more than a job. You'll find an opportunity to make a meaningful impact while enjoying exceptional benefits and a supportive campus community.

OUTSTANDING BENEFITS

• 100% employer-paid health insurance (family or single coverage)

• NDPERS retirement plan

• Tuition waiver benefits

• Possible eligibility to participate in the Public Service Loan Forgiveness Program with the US Department of Education.

• Professional development opportunities

• Collaborative and mission-driven workplace culture

View https://www.dickinsonstate.edu/about/employment/ for information on the above and other benefits offered.

COMPENSATION

$40,000-45,000 annually, commensurate with qualifications and experience.

LOCATION

Work in beautiful Dickinson, North Dakota, a thriving community that offers outstanding outdoor recreation, affordable living, and a welcoming quality of life.

WHAT YOU'LL DO

Serve as the primary point of contact in the office and assist with managing the daily administrative operations of the department.

• Greet all visitors in the office, maintain high standards of professionalism, confidentiality, privacy and security. (Answer questions and/or direct visitors to appropriate individual(s). Answer the office telephone, relay information or transfer calls to appropriate individuals.)

• Gather and distribute office mail; note dates of incoming mail and correspondence when necessary; prepare outgoing mail and drop off daily.

• Respond to email correspondence (DSU assigned, and DSU.HR accounts) in a timely manner and/or forward the information to appropriate individuals.

• Prepare office documents and fill out forms, as requested (i.e., RFP's, Public Student Loan Forgiveness forms, Employment Verification).

• Verify employee information on third party employment verification vendor, Experian, is accurate.

• Develop and revise forms, as needed, for employee or office use (e.g. GT Forms, Microsoft forms, Adobe Acrobat forms, Word forms, etc.).

• Prepare, gather, organize, and maintain, personnel files (hard copy, in digital storage, Perceptive Content, and in Blackboard course, as needed).

• Maintain proper record retention schedules, according to governing policies, destroying documents when appropriate and in the method described.

• Keep the office, supplies, and equipment presentable, stocked, and maintained as needed.

• Utilize the P-Card properly and when requested, submit the reconciled statement monthly per the established university process.

• Process invoices as needed.

• Supervise office student employee(s) and keep accurate employment records (i.e. list of tasks/duties, time, performance, budget) as applicable.

• Assist with May 310 Conference Room reservations.

• Assist in maintaining the Human Resources online presence (e.g. Bookings, SharePoint site, DSU Website, Blackboard, etc.), verify links are active and the most up-to-date forms are accessible per policy standards.

• Maintain the online directory, working with other campus personnel as needed.

• Provide Organizational Charts upon request, learn and educate on all the system has to offer (i.e. Company Directory/Visio).

• Assist with Open Records Requests, as needed.

• Coordinate the preparation, organization, and monitoring of HR processes and training (i.e., Fraud & Theft and Code of Conduct, Policy acknowledgment/form completion, Annual Performance Review, Title IX, etc.) including the maintenance of the respective software programs, (i.e., Blackboard, PolicyStat, and Vector Solutions, etc.).

• Identify and implement improvements in processes and systems.

• Perform other duties as assigned.

• Physical demands are as needed to carry out the given task but are not excessive and are largely controlled by the employee.

Provide oversight for student and temporary recruiting and employment processing, and support for benefited recruiting and employment processing

• Provide guidance regarding proper employment appointment type and wage distribution schedules.

• Assist with the creation and maintenance of search documents and files: develop and review of position description, other search process documents, aid in posting openings to other sites; facilitate the process, collect required materials and organize the file for audit inspections.

• Monitor positions and eligible candidates, assisting them in finding employment, as appropriate (i.e. FWS v. IWS).

• Communicate in a timely manner with all applicants in the Recruiting Solutions system; regarding navigating and applying for open positions, and status of search(es); as well as username discovery and password resets.

• Provide guidance and assist students (and others, as needed) with the hiring process including, but not limited to: background checks, HCM Onboarding (e.g. I-9 Verification (Authorized Representative), W4, etc.).

• Train student employees in proper timekeeping (H01 v. H14); and assist supervisors with proper/timely time reporting and approval.

• Maintain timely processing and records of term dates for all non-benefitted employees.

• Work with and offer (supervisor and employee) training, in conjunction with other appropriate areas, on the process and procedure of employment, as needed (i.e. time/leave reporting, personal HCM data, etc.)

• Physical demands are as needed to carry out the given task, but are not excessive and are largely controlled by the employee.

Support processes to ensure proper payroll and benefit distribution

• Provide benefit explanations to interested candidates, or inquiring employees.

• Support employees with benefit program enrollment and use; including health insurance, and associated health savings and flexible medical spending accounts, retirement plans, and leave programs.

• Ensure adherence to labor laws, workplace safety regulations, and applicable policies.

• Maintain WSI lists for vocational, volunteer, as well as renewals of DMP's and incident reporting as needed.

• Oversee accurate and timely payroll entry for additional payments/stipends, initiating Add Pay GT forms when requested, inserting payline items as needed, including deductions and follow up for students authorizing payroll reduction to student account balances.

• Assist with ensuring payroll taxes, unemployment, and other required accounting information for out-of-state employees can be filed, monthly, quarterly, and/or annually as required.

• Support supervisors with managing time and absence data within the HCM system, sending reminders, and running reports and following up as needed (e.g. unapproved time/absences, negative leave, over 20 hours/week, over 20 hours/over 20 weeks, etc.).

• Physical demands are as needed to carry out the given task, but are not excessive and are largely controlled by the employee.

WHAT WE'RE LOOKING FOR

MINIMUM QUALIFICATIONS:

• Associate degree in Office Administration, Human Resources, Accounting, or related field

REQUIRED COMPETENCIES:

• Ability to operate and motivation to troubleshoot standard office machines

• Advanced organizational skills needed to set priorities and meet deadlines/punctuality

• Excellent interpersonal skills and the ability to handle sensitive and confidential situations

• Must be congenial and possess professional communication skills

• Must have a detail-oriented work style

• Comfortable learning new technologies and software programs

PREFERRED QUALIFICATIONS:

• Competencies in Microsoft Office Suite, Blackboard Ultra, Adobe Acrobat, PeopleSoft, or similar software

• Experience in Higher Education

ABOUT DICKINSON STATE UNIVERSITY

DICKINSON STATE UNIVERSITY (DSU) is a regional comprehensive institution within the North Dakota University System, whose primary role is to contribute to intellectual, social, economic, and cultural development, especially to Southwestern North Dakota. The University's mission is to provide high quality, accessible programs; to promote excellence in teaching and learning; to support scholarly and creative activities; and to provide service relevant to the economy, health, and quality of life for the citizens of the State of North Dakota.

POSITION DETAILS

• 4110 General Administration Technical/Paraprofessional
• 12-month term (July 1 - June 30)
• Full-time (100%)
• Non-Exempt from FLSA Overtime
• Benefited
• Location: Dickinson, ND
• Start Date: As soon as possible

HOW TO APPLY

Applications received by November 8, 2026 will receive first consideration; the position will remain open until filled.

Submit:

• Online application at http://www2.dsu.nodak.edu/jobopenings/regular.aspx
• Cover letter
• Resume or CV
• Three professional references with contact information
• Transcripts (if applicable)

DISCLAIMER CLAUSE:

This job announcement is not intended, and should not be construed, to be a complete list of all responsibilities, duties, skills, efforts, or working conditions associated with the job. It is intended to be an accurate reflection of those principal job elements essential to making fair pay decisions and determining job performance.

For more information about the position, contact the supervisor, Director Krissy Kilwein

Applicants should fully describe qualifications and experience, with specific reference to each of the qualifications and responsibilities listed above as minimum/required/preferred because this is the information on which the initial review of materials will be based. Only applicants who appear best qualified based on this review will be contacted for an interview. The submission of all required materials by the application due date is the responsibility of the applicant. (Note: incomplete applications may not be considered).

Unofficial, or copies of official, transcripts are acceptable at the time of application. Should official transcripts be required, you can have them emailed to DSU.HR@dickinsonstate.edu, faxed to 701-483-2574, or mailed DSU Human Resources, 291 Campus Drive, Dickinson, ND 58601.

Both internal and external applicants are eligible to apply if they are legally authorized to work in the United States. Federal USCIS E-Verify I-9 employment certification is required at hire.

Employer Sponsorship will not be considered.

ND Veteran's Preference laws apply to this position. Applicants who are eligible to claim veteran's preference must provide proof of eligibility by the application date listed.

Due to access to restricted information, the successful candidate will be required to complete a satisfactory criminal history record check before beginning employment.

Pursuant to N.D.C.C. 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the finalists.

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. 23-12-10.

Dickinson State University is an equal opportunity and affirmative action institution that does not discriminate based on race, color, sex, sexual orientation, gender, national origin, age, religion, gender identity, creed, marital status, veteran's status, political belief or affiliation, information protected by the Genetic Information Nondiscrimination Act ("GINA"), or disability in its admissions, student aid, employment practices, educational programs, or other related activities. Pursuant to Title IX of the Education Amendments of 1972, Dickinson State University does not discriminate based on sex in its educational programs, activities, or employment opportunities as required by Title IX. Dickinson State University complies with the provisions of the North Dakota Human Rights Act. Dickinson State University encourages applications from diverse candidates and candidates who support diversity. Inquiries concerning Title VI, VII, ADA, ADEA, Title IX, and Section 504 may be referred to either the Title IX Coordinator, Dr. Kathy Geisen, Dickinson State University, 291 Campus Drive, May Hall, Room 226, Dickinson, ND 58601 (701) 502-2081, dsu.titleix@dickinsonstate.edu or to the Affirmative Action Officer, Krissy Kilwein, Dickinson State University, 291 Campus Drive, May Hall, Room 309, Dickinson, ND 58601, (701) 502-4304, dsu.equalopportunity@dickinsonstate.edu.

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, Dickinson State University publishes an Annual Security and Fire Safety Report. The report includes the University's policies, procedures, and programs concerning safety and security, as well as three years of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found here.

For more information about Dickinson State University, please visit https://dickinsonstate.edu/visit. You can also visit this site https://findthegoodlife.com/ for resources and details about North Dakota.