Job Title: Human Resources Assistant
Job Summary
The Human Resources Assistant provides administrative support for day-to-day HR operations in a manufacturing environment. Responsibilities include recruiting and onboarding coordination, employee records, HR system updates, and employee communications. Working under the direction of the Human Resources Manager, this role follows established procedures, protects confidential information, and refers to sensitive employee matters, policy interpretations, and compliance questions to the appropriate HR representative.
Responsibilities
- Assist with recruiting and onboarding by posting approved job openings, scheduling interviews, communicating with candidates, preparing approved offer letters and new-hire packets, and coordinating orientation.
- Support Form I-9 documentation and E-Verify processing, where applicable, as trained and authorized.
- Provide administrative support for benefits, paid time off (PTO), leaves of absence, and accommodation requests by distributing approved materials, tracking paperwork and deadlines, and forwarding requests to the HR Manager.
- Enter and update approved employee information in Human Resources Systems, maintain personnel files, prepare routine HR reports, and provide approved changes to payroll.
- Check records for completeness and accuracy, flag discrepancies, and safeguard personnel and medical information in accordance with established procedures.
- Assist with benefits enrollment, qualifying life event changes, coverage terminations, and premium reconciliation by collecting forms and entering approved updates
- Schedule training and employee events, maintain attendance and training records, and assist with recognition programs, employee notices, and other approved HR communications.
- Compile records for HR audits, maintain administrative checklists and supplies, assist with routine process improvements, and perform other related administrative duties as assigned
Academic/Educational Requirements
- A certificate, or an Associate degree in Human Resources, Business Administration, or a related field is preferred.
- 1-2 years of administrative, customer service, or HR support experience preferred; relevant internships or equivalent training will be considered. Experience in a manufacturing environment is an asset.
- Bi-lingual in Spanish considered an asset but not required
Required Skills/Experience
- Clear written and verbal communication skills and a professional, service-oriented approach when assisting employees, applicants, and managers.
- Strong interpersonal skills, discretion, and the ability to protect confidential information, follow instructions, and recognize when a matter requires escalation.
- Basic familiarity with HR processes and U.S. employment documentation preferred, with the ability to learn established procedures for hiring records, timekeeping, benefits, leave, and employment eligibility verification. Independent legal interpretation is not required.
- Strong organizational skills and attention to detail, with the ability to manage competing priorities, meet deadlines, and adapt to changing operational needs.
- Working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook, with the ability to enter data accurately, maintain spreadsheets, and prepare routine documents and communications.
- Ability to learn HR information systems and electronic filing procedures; experience with Oracle or ADP is preferred.
- Willingness to learn HR administrative practices, complete required training, and apply updated company procedures accurately.
What Linamar Has to Offer
- Competitive Compensation
- Employee Benefits package includes but not limited to, Medical, Dental & Vision etc.
- Opportunities for career advancement.
- Community based outreach supporting both local and global initiatives and charities.
- Discounts for local vendors and events, including auto supplier discounts.
About Us
Linamar Corporation is a Canadian-founded global manufacturer, renowned for its advanced engineering and innovative product development across diverse industries and markets. Our journey started in 1966 under the visionary leadership of our founder, and today, we remain committed to cultivating a culture of innovation and collaboration.
With access to state-of-the-art tools and resources, you''ll have the opportunity to make a meaningful impact alongside a team of driven and passionate professionals. Join us and be part of a company where innovation, collaboration, and growth are at the heart of everything we do.
Linamar Corporation is an equal opportunity employer and encourages diversity in the workplace without regard to any basis protected by applicable federal, state, or local law. Linamar Corporation encourages applications from all qualified individuals and will reasonably accommodate applicants throughout all stages of the recruitment and selection process upon request.
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