oin our team at St. Mary Catholic Schools! We are currently seeking a part-time Human Resources Assistant to be part of our dynamic, nurturing, and supportive school community. If you''re looking for a rewarding HR opportunity in a positive, engaging, and collaborative environment, we''d love to hear from you!
Job Title: Human Resources Assistant
Reports to: Executive Director of Human Resources
Hours/Position: Part-time, non-exempt, 18 hours per week/year-round (not benefit eligible)
This is a non-benefit eligible position, however this role has access to participate in our FSA plan, 403b retirement plan, Employee Assistance Plan and our Employee Wellness plan!
As the HR Assistant, you''ll play a vital role in supporting our HR functions, including employee onboarding and offboarding, substitute and seasonal staffing, employee records, compliance documentation, and HR-related administrative tasks. This role will also assist the HR Team with employee retention initiatives and recognition events.
General Job Duties/Responsibilities:
- Manage the full recruitment, onboarding, offboarding, and training process for substitute and temporary employees.
- Engage with substitutes throughout the year through check-ins, updates, and reminders regarding required information and training.
- Maintain compliance records, including required annual trainings, Virtus requirements and teacher certification.
- Maintain and update volunteer records, including background checks and other required documentation.
- Scan, upload, file, and organize documents within the HR system and electronic employee files.
- Maintain accurate HR spreadsheets and work closely with Payroll and Accounting to provide accurate records for coaches, enrichment programs, fine arts and other contracts.
- Prepare the monthly Employee Newsletter.
- Assist HR team with hospitality and supply ordering for the administrative office and events.
- Assist the President with calendaring, scheduling, and other administrative support needs as requested.
- Help create a welcoming and positive experience for employees and new team members.
- Support special projects and other HR department needs.
- Perform other duties as assigned.
Seasonal/project based duties:
- Assist with staff recruitment and hiring processes, including job postings, application screening, interview
- scheduling, reference checks as needed.
- Assist the HR Coordinator with new hire orientation packets and coordinating materials such as email accounts,
- laptops, keys, business cards, signage, and employee photos.
- Assist the HR Coordinator with seasonal hiring for Camp Zephyr, STEAM Academy, and staff childcare week as needed.
- Assist with planning and coordinating employee events and activities, including staff appreciation, wellnesactivities, Christmas activities, recognition programs, and end-of-year events.
- Attend recruitment events such as college or local job and career fairs as needed.