Human Resources Assistant

GERERAL PURPOSE

Under the administrative supervision of the Human Resources Manager, the HR Assistant is responsible for Compiling and keeping personnel records. Maintaining data in HRIS for each employee, such as demographic information, pay changes, and other statistics; supervisory reports on ability, performance and date and reason for all changes.  Compiling reports from employment records; file employment records; search employee files and furnish information to authorized persons.

DISTINGUISHING CHARACTERISTICS

This is an at-will administrative position within the home office. The position is tasked with assisting human resources staff to process, verify and maintain documentation relating to personnel activities such as staffing, recruitment, training, grievances, performance evaluations and classifications.

ESSENTIAL DUTIES AND RESPONSIBILITIES – (ILLUSTRATIVE ONLY)

The duties listed below are intended only as illustrations of the various types of work that could be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Assist human resources staff in performing data entry into HRIS system of all pertinent information for each employee such as demographic information, pay changes, promotions, evaluations, etc.
• Tracks and processes all driving credentials for employees in driving positions.
• Tracks and processes all employee anniversary acknowledgements.
• Conducts reference checks and prior employment verifications to determine eligibility for employment.
• Administers and scores relevant skill tests for applicants, assisting with interviews as needed.
• Assists in processing of new-hire paperwork and setting up files, either in file cabinets or electronically
• Prepares all ID badges.
• Prepares responses to outside inquiries relating to employees such as employment verification, law enforcement inquiries and other reference requests.
• Provides clerical and other support to human resource staff as needed.
• Provide backup reception and phone support to executive administration.
• Coordinates with executive administration to ensure human resources has relevant and adequate office supplies.
• Provide customer service assistance and information regarding general information, open positions, policies, benefits, pay issues and procedures to employees or job applicants.
• Driving as required using personal vehicle.
• Maintains clean driving record as well as currency of driver’s license and vehicle insurance/registration.
• Attends staff meetings unless approval for non-attendance is secured from the Human Resources Manager or Director.
• Travel utilizing your personal vehicle as needed to assist HR Manager or Director, or HR Generalists to secure paperwork or other errands.

QUALIFICATIONS

A typical way of obtaining the knowledge, skills and abilities outlined above is through completion of a High School Diploma or GED equivalent and a minimum of two (2) years of clerical experience.

LICENSES; CERTIFICATES; SPECIAL REQUIREMENTS

• California driver’s license & current vehicle insurance/registration
• Reliable means of transportation capable of passing vehicle safety inspection if more than five years old excluding all modes of two-wheeled transport inclusive of bicycles, mopeds, and motorcycles.

Schedule: Monday - Friday, 8:00 AM - 4:30 PM or 8:30 AM - 5:00 PM

Compensation: $21 to $22.73