Human Resources Coordinator

Position Overview:

The HR Coordinator provides comprehensive administrative and operational support to the Human Resources department. This role is essential to the smooth functioning of HR processes, including recruitment, onboarding, record maintenance, and employee relations. The ideal candidate is highly organized, detail-oriented, and maintains the utmost confidentiality while serving as a helpful point of contact for all employees.

Essential Responsibilities:

• Support recruitment and onboarding by preparing pre-hire paperwork, processing background/reference checks, and coordinating employee training.
• Serve as the initial point of contact for employee inquiries and route questions as appropriate.
• Create and maintain new hire personnel documents and ensure required documentation is completed within the first 30 days.
• Enter, update, and manage employee information in HRIS (Paycom) and training systems (Relias), including hires, status changes, and terminations.
• Maintain active and terminated personnel, health, and training files in an organized, audit-ready condition; perform daily filing and keep the filing room/common areas orderly.
• Prepare and maintain supplies of HR forms, onboarding packets, employee handbooks, and orientation materials.

• Maintain Workers' Compensation records and support the VP of Human Resources with reporting, documentation, and tracking of related claims and activities.

• Coordinate employee communications and mailings, including distributing incoming/outgoing mail and handling copying, faxing, and correspondence.

• Process initial and ongoing retirement plan contribution changes, and review loan and withdrawal requests for accuracy and completeness.

• Support employee relations initiatives by responding professionally to questions/concerns while maintaining confidentiality and respect.
• Administer employee recognition items (e.g., birthday cards, flowers) and process referral bonus paperwork.
• Provide administrative support for training and compliance by setting up Relias accounts, tracking completions/attendance, assisting with compliance reporting, and supporting policy manual updates; coordinate office supplies and equipment maintenance as needed.

Qualifications & Skills:

• High school diploma or equivalent required. Bachelor's degree in human resources or related field preferred.
• Previous experience in an administrative or HR support role strongly preferred.
• Strong computer skills with proficiency in Microsoft Outlook, Word, and Excel.
• Experience with HRIS (e.g., Paycom) and training software (e.g., Relias) is a plus.
• Excellent communication and interpersonal skills for daily interaction with employees and management.
• Strong organizational skills and acute attention to detail for maintaining extensive records.
• Ability to handle sensitive and confidential information with discretion.

Exceptional Benefits

Waverly Heights provides exceptional benefits for full-time employees including:

• 100% employer paid Medical Insurance
• 100% employer paid Dental Insurance
• 100% employer paid Life Insurance and Long-Term Disability
• Educational Assistance including Student Loan Assistance, Tuition Assistance and Scholarships
• Generous non-matching 401(k) contributions annually to help save for retirement

About Waverly Heights

Welcome to Waverly Heights, where compassion, respect, and the hospitality mentality are the foundation of our organization. Located just outside of Philadelphia in Gladwyne, PA, we take pride in creating an inviting atmosphere where residents and employees alike feel valued and appreciated. At Waverly Heights, we firmly believe that our success stems from the dedication and care of our team members. We support each individual's growth and professional development, recognizing that their contributions play a vital role in our collective achievements. If you are someone who understands the importance of your role in shaping Waverly's success and finds fulfillment in making a positive difference in the lives of others, we invite you to join our team and be part of something truly exceptional!

Waverly Heights is an equal opportunity employer and is committed to providing a diverse and inclusive workplace. We do not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, marital status, or any other protected status in accordance with applicable federal, state, and local laws. At Waverly Heights, we value and respect the unique backgrounds, experiences, and perspectives of all individuals, and we actively promote a culture of inclusion and belonging.