Job Description
The Human Resources Manager, Payroll, Benefits and Compliance is responsible for the overall administration, coordination, and continuous improvement of payroll, employee benefits, employment compliance, and core human resources policies and procedures. This role supports employees and leaders across multiple states and helps ensure consistent, compliant, and effective HR practices. The position regularly works 8:00 a.m. to 5:00 p.m., Monday through Friday, with a workweek that may exceed 40 hours. This position is full-time, salaried, and exempt.
Duties
- Processes biweekly payroll including changes in salary/wages, employer and employee contributions to benefit plans such as insurance, flexible benefits and 401(k).
- Processes and submits biweekly, monthly, quarterly, and annual State and Federal payroll tax returns.
- Maintains payroll compliance for employees working in multiple states, including applicable wage and hour, withholding, paid leave, final pay, and payroll reporting requirements.
- Processes and distributes annual income tax withholding (W-2) forms.
- Assists in processing and distributing annual 1095-C forms for Affordable Care Act compliance.
- Informs and enrolls employees in the various benefit plans offered by the company. Monitors eligibility and makes changes as necessary.
- Maintains confidential personnel records.
- Develops and administers various human resources plans and procedures for all company personnel.
- Stays current on federal, state, and local employment laws and regulatory developments affecting employees in multiple states; evaluates operational impact and recommends timely updates to policies, procedures, systems, forms, and manager guidance.
- Coordinates compliance activities and required reporting related to employment practices, including wage and hour, leave and accommodation, equal employment opportunity, record retention, employee classification, and required workplace notices.
- Participates in developing department goals, objectives, and systems.
- Implements and annually updates the compensation program; assists with salary surveys, salary budgeting, merit planning, and compensation analysis.
- Develops, recommends and implements personnel policies and procedures; assists in annual review and update of the handbook on policies and procedures.
- Partners with leadership to interpret and consistently apply HR policies, document employment decisions, and address employee relations matters in a fair, timely, and legally compliant manner.
- Administers or oversees employee leave and accommodation processes, including required documentation, eligibility review, tracking, employee communication, and coordination with payroll and benefits.
- Performs benefits administration, including claims resolution, change reporting, invoice review and approval, employee communication, renewals, and annual plan reevaluation.
- Develops and maintains applicable affirmative action and equal employment opportunity programs; files the EEO-1 report annually and maintains required records, reports, and logs.
- Responsible for employee terminations, exit interviews, and appropriate documentation corresponding to the end of employment.
- Establishes and maintains department records and reports. Participates in administrative staff meetings and attends other meetings.
- Maintains HR and payroll systems, data integrity, employee files, compliance calendars, and audit-ready documentation; supports internal and external audits and responds to information requests.
- Coordinates key employee lifecycle processes, including onboarding, status changes, performance review administration, and offboarding, in partnership with employees and leaders.
- Evaluates reports, decisions and results of department in relation to established goals. Recommends new approaches, policies and procedures to effect continual improvements in efficiency of department and services performed.
- Trains employees on HR issues and practices; assists in leadership training.
- Advocates for both employees and company, as appropriate to individual situations.
- Performs other incidental and related duties as required and assigned.
Qualifications
- Human resources management and operational expertise
- Demonstrated leadership ability
- Be well-organized and self-motivated with the ability to prioritize tasks and meet deadlines
- Be professional and articulate in both verbal and written communication
- Ability to motivate others, resolve conflict and delegate effectively
- Ability to promote unity, team member recognition and a professional friendly working environment
- Ability to promote and facilitate communication with leadership and other departments
- Ability to accommodate a flexible work schedule and may be expected to work more than 40 hours per week
- Strong computer skills, including proficiency in Microsoft Word, Outlook, Excel, and HR/payroll information systems
Education and Experience – Bachelor's degree in human resources, business, or a related field, or equivalent relevant experience, is required. Multi-state HR, payroll, benefits, and employment compliance experience is strongly preferred. Professional certification, such as SHRM-CP, SHRM-SCP, PHR, or SPHR, is preferred.
Physical Requirements – This position requires the employee to be seated the majority of the work time.
Note: The statements herein are intended to describe the general nature and level of work for the designated position. The statements are not a complete list of responsibilities, duties, and skills required of personnel so classified. Also, they do not establish a contract for employment, do not eliminate your "at-will" status in anyway, and are subject to change at the discretion of National Benefit Services, LLC.