Human Resources Specialist
JOB TITLE: Human Resources Specialist
CLASSIFICATION: Non-Exempt - Part Time
DEPARTMENT: Human Resources
SUPERVISOR: Director of Human Resources
SALARY: $18.54 - $20.60 Per Hour
GENERAL JOB DESCRIPTION
AFTERNOON SHIFT Monday through Friday
To perform a wide range of duties and projects in support of the activities and operations of the Human Resources Department. May assist other department staff with daily operations, provides above average customer service to staff and our citizens, providing support to recruitment efforts, and many other assigned HR tasks. This position requires extreme confidentiality, handle sensitive information, sound judgment, personal initiative, and discretion in completing assigned tasks.
PRIMARY DUTIES AND RESPONSIBILITIES
- Provide information and general assistance to City staff and the public regarding human resource policies, procedures and processes.
- Accurately transfer data from paper formats into computer files or database systems.
- Assist with special projects as necessary or as assigned.
- Prepare reports and spreadsheets by collecting, analyzing, and summarizing data and trends.
- Compose, compile, and prepare correspondence, reports and related documents as assigned; type and proofread a variety of correspondence from rough draft or verbal instruction.
- Serve as a back up to the Human Resource Team.
- Maintain employee human resource files, including pre-employment information, transfers, terminations, agreements, benefits, and I. D. cards.
- Provide general clerical support to the Human Resource Department; answer the department phone and take messages or transfer to appropriate personnel; attend meetings; type letters, memoranda and other correspondence related to human resource programs and activities.
- Operate a variety of office equipment including a computer, copier, and telephone system.
SECONDARY DUTIES AND RESPONSIBILITIES
- Prepare and respond to survey information regarding salaries and benefits for employee verifications.
- Verify and review materials for completeness and conformance with established regulations and procedures.
- Update and maintain various manuals, reports, and files; type, copy, and update new forms.
- Maintain confidentiality when dealing with sensitive matters.
- Perform other duties and responsibilities as required.
KNOWLEDGE, SKILLS, AND ABILITIES
- Knowledge of principles and practices of public sector personnel administration, personnel file and confidential records management, and effective customer service practices.
- Knowledge of employee relations principles, practices and procedures of Human Resources Management and ability to interpret City policies.
- Knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc.)
- Knowledge of applicable Federal, State, and local policies, laws, and regulations.
- Skills to prepare clear and concise reports.
- Skills and ability to use technology that supports HR practices and programs.
- Skills in attention to detail.
- Ability to work independently and to exercise reasonable judgment in decision making.
- Ability to maintain confidentiality of work.
- Ability to work independently with minimal supervision and as part of a team.
- Ability to research information and analyze data to arrive at valid conclusions, recommendations and plans of action.
- Ability to manage multiple assignments within established deadlines.
- Ability to interpret and apply Federal, State, and local policies, laws, and regulations.
- Ability to communicate clearly and concisely, both orally and in writing.
- Ability to establish and maintain effective working relationships.
QUALIFICATIONS FOR THE JOB
Required:
High school diploma or GED
Preferred:
One (1) year experience in human resources, employee relations, or related field is preferred.
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading, and writing. The employee is also required to maintain physical condition necessary for operating assigned equipment, walking, standing, kneeling, repeated bending or sitting for prolonged periods of time and lifting to 30 pounds. Maintain mental capacity which allows the capability of making sound decisions demonstrating intellectual capabilities.
Working Environment:
Work closely with others in an office environment utilizing a computer and other office equipment.