Human Services Business Officer

Department

Department of Children, Youth, and Families

Division

Accounting/Finance

Salary

$61,475.00 - $70,876.00

Job Profile

JC-02648200-77 - Human Services Business Officer (RIASSE L580 DHS DCYF BHDDH DOC)

Scheduled Work Days & Work Hours

Monday- Friday; 8:30am- 4:00pm.

Standard 35.0

Restricted/limited to leave of prior incumbent.

This position is located in the Division of Management and Budget.

Job Requisition Number

JR104143 HUMAN SERVICES BUSINESS OFFICER (Open)

Pay Grade

C00A22 A

Classification

Human Services Business Officer

Class Definition

GENERAL STATEMENT OF DUTIES: To perform professional auditing and/or accounting work of a relatively complex nature; to assist in maintaining accounting records within a human services agency; to assist in conducting financial audits of large state departments, municipalities, and non-profit community organizations; and to do related work as required.

SUPERVISION RECEIVED: Works under the general supervision of a superior who reviews work for conformance to well established procedures and regulations.

SUPERVISION EXERCISED: As required, may plan, supervise, and review the work of subordinates.

ILLUSTRATIVE EXAMPLES OF WORK PERFORMED:

• To perform professional auditing and/or accounting work of a relatively complex nature.
• To assist in the maintenance of accounting records for a human services agency.
• To be responsible for performing professional accounting work of a relatively complex nature including such duties as: classifying accounts; preparing general journal entries, adjusting entries, closing entries, and reversing entries; posting to accounts, subsidiary accounts, voucher registers, and cash books; preparing work sheets and assisting in completing financial statements for submission to the federal Departments of Agriculture and Health and Human Services; reconciling accounts and inventory records; and other accounting duties.
• To assist in conducting financial audits of large state departments, municipalities, and non-profit community organizations, including nursing homes.
• To prepare, or assist in the preparation of, financial statements and related auditing records in connection with the reporting of information obtained during the audit.
• To perform such auditing duties as: to verify and account for all cash receipts and charges for goods and services, licenses, taxes, permits and fees by funds and proper classification; to verify turnovers of receipts to treasurers and other proper officials; to perform periodically, or on a continuous audit basis, computations and verification of the various benefits paid under the several federal and state programs; to take physical inventories of stock on hand; to make bank reconciliations; to compare checks and vouchers to registers; to examine, verify and reconcile general ledger and subsidiary accounts.
• To be responsible for the work of a staff engaged in maintenance of inventory records, employee time records, etc; the completion of payroll vouchers; the preparation of purchase requisitions, invoice vouchers; budgetary requests, etc.; and other types of forms and records required by state financial procedures.
• To assist in establishing proper accounting procedures regarding fiscal forms, records, internal control, and fund accounting systems for municipalities and non-profit community organizations.
• To do related work as required.

REQUIRED QUALIFICATIONS FOR APPOINTMENT:

KNOWLEDGES, SKILLS AND CAPACITIES: A working knowledge of the principles and practices of accounting; the ability to maintain and audit a set of records and accounts on a double entry basis; the ability to analyze and interpret accounting systems and procedures; the ability to prepare financial statements, including federal Financial Status Reports; the ability to plan, supervise and review the work of other accounting, bookkeeping, or auditing personnel; and related capacities and abilities.

EDUCATION AND EXPERIENCE:

Education: Such as may have been gained through: graduation from a college of recognized standing with specialization in Accounting or Business Administration; and

Experience: Such as may have been gained through: employment in a public agency or in private industry involving professional accounting and/or professional auditing work.

Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.

Supplemental Information

Supplemental duties: To perform a variety of fiscal and administrative duties within the Management & Budget Unit, Accounts Payable, involving the review, preparation, processing, and maintenance of financial transactions and supporting documentation. Duties include the preparation and processing of Spend Authorizations, mileage reimbursements, 005 Family Travel requests, tuition reimbursements, out-of-state and out-of-pocket expenses, requisitions, Purchase Orders, mini-bids, journal entries, and supplier invoices within Workday. To review and process Contract Vendor Payment (CVP) and Delegated provider invoices for accuracy, appropriate funding, required approvals, and supporting documentation; to research and resolve payment discrepancies, outstanding invoices, and other fiscal issues; to maintain financial records and tracking tools; and to communicate and coordinate with agency staff, providers, vendors, and appropriate State fiscal and procurement offices. To assist with fiscal year-end activities, reconciliations, payment tracking, and other Accounts Payable functions as required. Must possess strong organizational and communication skills, attention to detail, the ability to manage multiple priorities and deadlines, and the ability to work independently and collaboratively as part of a team; and to perform related work and special projects as assigned by the Accounts Payable Administrator.

Benefits

For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at http://www.employeebenefits.ri.gov/.

Also, be advised that a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.