Job Description
Commercial HVAC Agreement Administrative Assistant
Chandler, AZ | Full-Time
We're seeking a detail-oriented HVAC Agreement Administrative Assistant to support preventative maintenance agreements, service contracts, and customer accounts. This role is ideal for someone who thrives in a fast-paced service environment and enjoys balancing customer support, contract administration, scheduling, and billing activities.
Key Responsibilities:
- Manage HVAC maintenance agreements, renewals, and customer account records
- Coordinate preventative maintenance scheduling and work order tracking
Maintain CMMS/service databases, equipment histories, and contract documentation
- Support invoicing, billing, accounts receivable, credits, and rebills
Serve as a primary contact for customers regarding service agreements and scheduling
- Generate reports, monitor contract status, and ensure accurate recordkeeping
- Provide day-to-day administrative support for service operations
Qualifications:
- Previous administrative, customer service, or service coordination experience (HVAC, construction, or field service industry highly preferred)
- Strong proficiency with Microsoft Office Suite, Outlook, Excel, Teams, and Adobe
- Excellent communication, organizational, and multitasking skills
- High attention to detail and ability to manage multiple priorities
- High school diploma required; Associate degree preferred
- Typing proficiency of 45+ WPM preferred
What We're Looking For:
A customer-focused professional who enjoys supporting operations, maintaining accurate data, and helping drive successful contract renewals while partnering with technicians, managers, and clients.
Ref: #673-STS Denver
Chandler, AZ | Full-Time
We're seeking a detail-oriented HVAC Agreement Administrative Assistant to support preventative maintenance agreements, service contracts, and customer accounts. This role is ideal for someone who thrives in a fast-paced service environment and enjoys balancing customer support, contract administration, scheduling, and billing activities.
Key Responsibilities:
- Manage HVAC maintenance agreements, renewals, and customer account records
- Coordinate preventative maintenance scheduling and work order tracking
Maintain CMMS/service databases, equipment histories, and contract documentation
- Support invoicing, billing, accounts receivable, credits, and rebills
Serve as a primary contact for customers regarding service agreements and scheduling
- Generate reports, monitor contract status, and ensure accurate recordkeeping
- Provide day-to-day administrative support for service operations
Qualifications:
- Previous administrative, customer service, or service coordination experience (HVAC, construction, or field service industry highly preferred)
- Strong proficiency with Microsoft Office Suite, Outlook, Excel, Teams, and Adobe
- Excellent communication, organizational, and multitasking skills
- High attention to detail and ability to manage multiple priorities
- High school diploma required; Associate degree preferred
- Typing proficiency of 45+ WPM preferred
What We're Looking For:
A customer-focused professional who enjoys supporting operations, maintaining accurate data, and helping drive successful contract renewals while partnering with technicians, managers, and clients.
Ref: #673-STS Denver
Numbers & Facts
| Location | Chandler, AZ |
| Industry | Staffing/Employment Agencies |
| Company Size | 2,500 to 4,999 employees |
| Website | https://systemone.com |
About Company
Every day, System One focuses on services and solutions that require a high degree of specialization, in-demand technical skills, and large-scale operational expertise. We are essential partners to those on the front lines of our nation’s most critical infrastructure, technology, and life sciences initiatives.
Founded more than 40 years ago as a staffing partner to the engineering industry, today System One is a diversified organization operating in over 50 locations and putting more than 9,000 people to work in the United States, Canada, and the United Kingdom.
Skills
- Accounts Receivableunmatched
- Administrative Skillsunmatched
- Adobe Product Familyunmatched
- Billingunmatched
- Communication Skillsunmatched
- Computerized Maintenance Management System (CMMS)unmatched
- Contract Managementunmatched
- Customer Relationsunmatched
- Customer Retention/Renewalunmatched
- Customer Support/Serviceunmatched
- Data Qualityunmatched
- Detail Orientedunmatched
- Documentationunmatched
- Equipment Maintenance/Repairunmatched
- HVACunmatched
- High School Diplomaunmatched
- Maintenance - HVACunmatched
- Maintenance Servicesunmatched
- Microsoft Excelunmatched
- Microsoft Officeunmatched
- Microsoft Outlookunmatched
- Multitaskingunmatched
- Operational Supportunmatched
- Organizational Skillsunmatched
- Preventative Maintenanceunmatched
- Reporting Skillsunmatched
- Typingunmatched
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