Product Specialist – Procurement and Data Management
Job Summary
PDQuipment is seeking an experienced Product Specialist with a background in industrial parts, equipment, manufacturing, or wholesale distribution.
We manage an extensive catalog of nearly 400,000 equipment and replacement-part SKUs, with approximately 3,500 products physically stocked. We need a highly organized, computer-savvy professional to maintain and improve our product information within Acumatica ERP.
This position combines industrial product research, ERP data management, and alternative supplier sourcing. Responsibilities include cross-referencing OEM and aftermarket parts, researching equivalent components, improving vendor information, analyzing product costs, and managing large vendor catalog imports.
The ideal candidate has significant experience working with physical product catalogs, strong Excel and ERP skills, and the ability to research technical parts using manufacturer diagrams, specifications, and part numbers.
This is an on-site, product-focused position—not a remote IT, software development, or general data analyst role.
Key Responsibilities
- Product Data Management: Maintain and improve product records, inventory IDs, descriptions, pricing, vendor information, and cross-references within Acumatica ERP.
- ERP & Data Analytics: Analyze large datasets using Excel and ERP reporting tools. Identify inconsistencies, duplicates, errors, and opportunities for process improvements.
- Vendor Catalog Management: Import and update large vendor catalogs, process bulk pricing updates, identify new products, and maintain accurate product information.
- Product Cross-Referencing: Research OEM and aftermarket part numbers, identify equivalent products, and maintain alternative product references and internal notes.
- Supplier Research: Identify new vendors, compare product costs, research alternative sourcing opportunities, and improve the availability of qualified suppliers.
- Product Cost Analysis: Evaluate supplier pricing, imported product costs, and manufacturing bills of materials to support accurate costing and competitive purchasing.
- System Improvements: Develop reports, improve data management procedures, and collaborate with management and external ERP consultants on system enhancements.
Qualifications
Required Experience & Skills
- 5+ years of relevant experience working with ERP systems, product databases, inventory data, or similar business management systems.
- Advanced Microsoft Excel skills, including formulas, lookups, pivot tables, data cleanup, and large dataset management.
- Experience importing, exporting, updating, and validating large quantities of data.
- Strong understanding of product records, inventory IDs, vendor information, and purchasing data.
- Exceptional attention to detail, organizational skills, and analytical problem-solving abilities.
- Ability to independently research products, suppliers, and technical information.
- Strong computer proficiency and the ability to learn new software quickly.
Preferred Experience
- Experience with Acumatica, Sage, Microsoft Dynamics, NetSuite, SAP, Oracle, or comparable ERP systems.
- SQL knowledge, including queries, table relationships, and joins.
- Experience developing ERP reports, dashboards, or customized workflows.
- Industrial equipment, replacement parts, manufacturing, or wholesale distribution experience.
- Vendor catalog integration, product information management, or eCommerce data experience.
What Success Looks Like
- Cleaner, more accurate, and better-organized product records.
- Faster and more reliable vendor catalog imports and pricing updates.
- Improved product cross-references and alternative supplier information.
- Reduced manual data entry, duplicate records, and repetitive processes.
- Better reporting and visibility into product costs and sourcing opportunities.
- Continued improvements to the accuracy and efficiency of our ERP system.
About the Opportunity
PDQuipment supplies equipment, parts, and service solutions to professional contractors. Our business relies on an extensive product catalog, strong supplier relationships, and accurate information to support customers across multiple locations.
This is an opportunity to take ownership of an important part of our operations and make measurable improvements to how our company manages product information.
As our business grows, this position may expand into advanced ERP reporting, automation, system customization, and broader operational improvements.