Inside Project Manager - HVAC

Job Title: Inside Project Manager
Job Location: Nashville, TN
Operating Company: JJP Mechanical Reps
FLSA Status: Exempt   
Pay Range: $60k-$72k salary

About:   

JJP Mechanical Reps – A member of the AIR Control Concepts family.   

JJP Mechanical Reps is a Nashville-based HVAC manufacturer’s representative firm that partners with engineers, contractors, and facility teams to deliver high-performance HVAC equipment and air distribution solutions. Founded in 2011, the company brings decades of technical expertise and sales experience to support complex commercial projects and day-to-day system needs. With a strong focus on collaboration and customer service, JJP provides reliable solutions tailored to each client.

Check out our website: HVAC Manufacturer Representative in Nashville TN | JJP Mechanical Reps

Job Description:  
The Inside Project Manager is a critical position in the Company responsible for bringing construction projects to completion with maximum profitability and customer satisfaction. The Inside Project Manager works in conjunction with the Sales Representative to ensure that planned job activities are executed in a satisfactory manner. The Inside Project Manager manages the administration and organization of documents and information required for effective project management.

Essential Duties and Responsibilities:  

• Maintain friendly, cooperative relations with customers, company personnel and management.
• Perform other tasks or assignments as delegated by the Director of Sales and Sales Representatives.
• Demonstrate the ability to tactfully handle difficult situations.
• Continue professional development through training courses as necessary.
• Anticipate problems and provide contingency plans and recommendations.
• Organize personal schedule to maximize productivity and time management.
• Follow all Company personnel policies and procedures.
• Obtains, reviews and understands contract documents upon assignment of projects.
• Work with Sales Representative to learn the management procedures.
• Reviews plans and specifications, discusses deviations from the original estimate with the estimator.
• Orders critical path job materials.
• Requests and obtains needed material submittals from suppliers and controls the entire submittal process.
• Assists in buy out of related job materials, supplies and other needed items.
• Creates and Maintains material project status reports.
• Process Change Orders and ensure they are correctly logged.
• Manages project closeout documentation such as warranties, operation/maintenance manuals, etc.
• Assist Sales Representative, complete project billings for assigned projects.
• Administers and adequately documents necessary communications between JJP Mechanical Reps, the customer, subcontractors, architects and engineers as appropriate; ensures that extras and quality issues are addressed and managed effectively.
• Administers other project documentation including project contract, drawings, submittals and purchase orders.
• Ensures that the Company maintains effective working relationships with customers and that the customers are fully satisfied with the performance on projects.

Experience and Requirements:  
Education

• High school diploma or equivalent required.

• 2 to 5 years of experience in project management or 4-year degree from an accredited University.
• Computer skills, including work with various programs, Microsoft Word and Excel.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.  

Benefits:  
We offer a competitive and comprehensive benefits package, including:  

• Medical, Dental & Vision Insurance  
• 401(k) Retirement Plan with company match  
• Life Insurance & Health Savings Account (HSA)  
• Short-Term and Long-Term Disability Insurance  
• Critical Illness & Accident Coverage  
• Pet Insurance  
• Employee Assistance Program (EAP)  
• Paid Time Off (PTO) and Paid Holidays  

The Company provides equal employment opportunity in accordance with applicable laws and prohibits discrimination and harassment. Employment decisions are based on business needs and qualifications.   
The Company complies with disability laws and provides reasonable accommodations to qualified individuals.  

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