Intern II - Admin

ADVANCEMENT OPPORTUNITIESPotential for full-time employment

POSITION SUMMARY This position is an entry-level, temporary/seasonal position. The position will primarily assist with a variety of situations, projects, and assignments. Tasks and functions normally assigned to this level are generally routine in nature, and any deviations or decisions from routine are generally assisted or approved by upper-level staff.The examples of work listed in this class specification are not necessarily descriptive of any one position in the class. The class specifications are intended to be a general indication of duties and levels of difficulty and responsibility common to all positions in the class and therefore are not all-inclusive of all work which may be required.NOTE: This position is intended for seasonal part-time employees. Employee benefits for vacation, sick leave, pension, hospitalization, life insurance, and other benefits provided to permanent employees of the Authority are not provided to employees hired for this position. It is stipulated that the seasonal part-time status should not extend longer than three to nine (3-9) months. ESSENTIAL DUTIES AND RESPONSIBILITIES MAY INCLUDE, BUT ARE NOT LIMITED TO: ADMINISTRATIVE POSITIONS:

1. Participate in regular communications with TRA management. Assist with drafting correspondence and reports with necessary back-up material for review/approval.
2. Participate in project team meetings and discussions on budget instructions and planning.
3. May assist with reviewing budgets, assist with flow charts and instructions for the budget process.
4. Responsible for basic word processing, proofreading, and distribution of reports and correspondence for the managers, while maintaining confidentiality.
5. May assist with managers' calls, messages, and schedules, as well as providing reminders for commitments.
6. Schedule meetings, reserve rooms, and may attend and record minutes of meetings as required.
7. May be assigned other administrative support duties for the department as needed.

WORK LEADERSHIP RESPONSIBILITIES:This position does not regularly provide work leadership or full personnel management to any employees.

FINANCIAL RESPONSIBILITYN/A

QUALIFICATIONS

EDUCATIONHigh school diploma

EXPERIENCENone

CERTIFICATES, LICENSES, REGISTRATIONSValid Texas driver's license.

KNOWLEDGEBasic knowledge in the area required by the position. Knowledge of basic mathematical calculations.

SKILLS AND ABILITIESMust have good attention to detail. May be required to prepare graphs, charts, and exhibits, and to understand spreadsheets, budgets, and prioritization tools. Must be able to evaluate situations and analyze problems to make decisions necessary for corrective measures with some direction, and follow standard operating procedures.

GUIDANCE RECEIVEDReceives ongoing detailed supervision and standard procedures. Follows standard procedures and/or detailed instructions for each task or assignment; refers any situation that calls for something different to a supervisor or more senior position.

WORKING CONDITIONSAdministrative internships are almost always carried out in an office environment. Some field work may be required. 

TOOLS AND EQUIPMENT USEDOffice equipment, Microsoft Office Suite.