Intern Vendor Management

Duties & Responsibilities (Essential Functions):  

Vendor Intake & Compliance

• Help coordinate the vendor intake process to ensure new vendors meet Credit Union requirements before doing business.
• Collect and review vendor information and due diligence documents for compliance and risk evaluation.

Vendor Systems & Data

• Use nContracts and nVendor to add, update, and organize vendor records.
• Review moderate- and low-risk contracts for service level agreements and business continuity or disaster recovery requirements and record the information in nContracts and nVendor.
• Upload contracts, due diligence documents, and other required materials.
• Enter key contract details and accurately map parent and child contract relationships.

Monitoring & Reporting

• Assist with monitoring vendor performance and risk assessments to ensure vendors meet Credit Union standards.
• Track contract dates and update vendor renewal notifications, including communication with the appropriate lines of business.
• Create and compile reports from nContracts and nVendor to support Vendor Management and Enterprise Risk Management projects.

Administrative Support

• Use approved AI tools to support contract reviews, build queries for moderate- and low-risk vendors, and organize contract information.
• Work with Vendor Management and Enterprise Risk Management teams to improve processes using available tools.
• Help respond to employee questions regarding vendor policies and system use.
• Support other assigned vendor management projects.

Additional Requirements:

• Compliance, legal, or academic research skills desired.
• Strong organizational skills and attention to detail.
• Critical thinking and problem-solving skills.
• Time management skills, including the ability to manage several competing assignments and complete them accurately and timely.
• Ability to work independently and in a team environment.
• Ability to communicate verbally and in writing in a professional manner.
• Ability to simplify and summarize complex subjects for daily use.
• Proficient with Microsoft Office Suite, with an emphasis on Excel.
• Familiarity with Smartsheet is a plus.
• Experience with nContracts or nVendor is a plus.
• Ability to communicate professionally with employees, members, vendors, and company contacts.
• Ability to follow the Credit Union's core values of honesty, integrity, mutual respect, pride, and ownership.