Internal Project Coordinator & HR Rep

Position Overview

We are seeking a highly organized and detail oriented professional to coordinate internal projects while serving as a trusted point of contact for clients, team members, and management. This role combines project coordination, communication, and human resources support to help ensure smooth day-to-day operations and a positive employee experience.

Responsibilities

• Coordinate initial set up and all updates and follow-up actions across multiple projects.
• Track project details and request missing information on projects from clients.
• Initiate purchase orders for products and sub-contractors in a timely manner.
• Promptly investigate and issue any necessary change orders for budget discrepancies on projects.
• Assist sales staff in all necessary internal office functions.
• Track and record weekly project hours for field staff.
• Attend and take minutes for all weekly production meetings and pre-construction project meetings.  
• Identify opportunities to improve workflows, documentation, and internal communication.
• Help vendors and sub-contractors navigate online project management website.
• Serve as a point of contact for employee questions related to HR policies, procedures, and general workplace matters.
• Assist with onboarding, offboarding, and employee documentation processes.
• Work with insurance providers on yearly health insurance renewals.
• Help employees with yearly benefit enrollment.
• Help coordinate employee engagement activities, communications, and internal events.
• Complete yearly insurance audits.
• Perform other related administrative and coordination duties as needed.

Qualifications

• 2+ years of experience in project coordination, human resources support, administrative support, or a related role.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and attention to detail.
• Proficiency with common business software, including email, spreadsheets, and document management tools.
• Ability to work independently and collaboratively in a team-oriented environment.
• Experience supporting internal processes, employee communications, or project tracking preferred.

Preferred Skills

• Familiarity with HR practices, employee relations, or workplace compliance processes.
• Experience using project management tools or workflow systems.
• Strong problem-solving skills and the ability to adapt to changing priorities.
• Ability to maintain confidentiality and handle sensitive information appropriately.

What We Offer

• A collaborative and supportive work environment.
• Opportunities to contribute to meaningful internal initiatives.
• Room to grow professionally across project coordination and HR support functions.
• A culture that values organization, communication, and continuous improvement.

Additional Information

We are committed to fostering an inclusive workplace where all team members are respected, supported, and able to do their best work. If you are detail-oriented, adaptable, and passionate about supporting people and projects, we encourage you to apply.

$50,000+ annual pay based on experience.