Internship Programs Assistant

AIFS Abroad | Internship Programs Assistant

Location: Stamford, CT (Hybrid Preferred) or Remote (U.S.-Based)

Department: Internship Programs Team

Reports To: Internship Program Manager

Employment Type: Temporary, Part-Time

Assignment Dates: January 11 - June 25, 2027 (subject to change)

Schedule: Approximately 20 hours per week, with potential for additional hours based on project needs

Compensation: $21-$25 per hour

Expected Start Date: January 11, 2027

About the Opportunity

AIFS Abroad is seeking an organized, detail-oriented, and motivated Internship Programs Assistant to support its Internship Programs Team on a temporary, part-time basis.

Working with more than 500 affiliated colleges and universities, AIFS Abroad helps expand international education opportunities for students. In this role, you will support internship program operations, participant applications, visa and immigration documentation, and pre-departure communications.

This is an excellent opportunity to gain hands-on experience in international education while collaborating with a team dedicated to supporting meaningful global learning experiences.

Key Responsibilities

Application and Program Operations

• Review and audit participant applications and supporting documents for accuracy and completeness.
• Approve documentation in program portals and follow up with participants regarding missing information, corrections, and deadlines.
• Collaborate with team members to resolve application-related issues.

Visa and Immigration Support

• Research and document visa and entry requirements for program destinations, including Australia, Berlin, France, Lisbon, Prague, Spain, and the United Kingdom.
• Review visa documentation, upload required materials to appropriate portals, and communicate next steps to participants.
• Track application progress, identify potential delays or processing issues, and escalate concerns as needed.

Internship Program Administration

• Assist with participant insurance enrollment through Cultural Insurance Services International (CISI).
• Coordinate participant communications, including welcome follow-ups, pre-departure invitations, course information, and finalized flight itineraries.
• Support housing reports, database management, and participant portal updates.
• Create and update presentations, program documents, and communication materials.
• Participate in team meetings, provide updates, and collaborate on resolving program-related issues.
• Work closely with the Internship Program Manager to prioritize assignments and support additional projects as needed.

Required Qualifications

• Minimum of one year of experience in a professional work environment.
• Strong written and verbal communication skills.
• Excellent organizational, time-management, and project coordination skills, with the ability to manage competing deadlines.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Teams, SharePoint, OneDrive, and Canva.
• Strong attention to detail, problem-solving abilities, and the ability to work effectively in a fast-paced team environment.

Preferred Qualifications

• Experience studying, interning, living, or working abroad, preferably in an AIFS Abroad program destination.
• Experience working with databases or online application systems.
• Ability to identify opportunities for process improvement and operational efficiency.

We Encourage You to Apply

We recognize that there is no such thing as a "perfect" candidate and value the unique skills, experiences, and perspectives individuals bring to our team. We encourage you to apply even if your background does not align with every qualification listed.

Recruitment Process

Applications will be reviewed based on the qualifications and requirements of the position. Selected candidates will be contacted for an initial screening and may be invited to participate in additional interviews or assessments as needed.

Successful candidates will receive an offer letter and participate in onboarding and training with their manager and team.

How to Apply

Interested candidates must submit a resume and complete employment application through the AIFS careers portal. Only completed applications will be considered.

Equal Opportunity Employer:

AIFS provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected federal, state, or local laws. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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