Inventory Control Inter Supr

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Mission Statement

Michigan Medicine improves the health of patients, populations, and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally, and internationally. Our mission is guided by our Strategic Principles and has three critical components: patient care, education, and research that together enhance our contribution to society.

Job Summary

This is the supervisor for warehouse operations on the weekday shift: 2:30 PM to 11:00 PM. This staff member has direct hire, training, discipline responsibilities for a team of bargained and non-bargained for 25 employees including scheduling, payroll and other administrative functions. The staff member shares responsibility with the Associate Supervisor on the shift to execute the daily operations plan for routine stock keeping for many CW inpatient, specialty areas, and clinics as well as support for all clinical areas on the main medical campus requesting supplemental orders and other assistance from the B2 warehouse. The supervisor is responsible for communicating any issues with inbound supplier shipments that occur on shift, including routine LUM orders as well as specialty and emergency orders. This team member is also responsible for routine quality assurance reviews and eliminating the risk of expired product for each unit during regularly scheduled reviews for all stocked locations. The supported footprint is any clinical area on the main medical campus that has supply needs between 3:00 PM and 11:30 PM. The team member activity participates in and/or leads continuous improvement efforts, including A3 development, root cause investigation, training development, delivery, and other change management activities.

Responsibilities*

• Supervise supply chain logistics, including inventory control, receiving, put-away, PAR replenishment, and product staging
• Maintain and develop plans to ensure unit supply needs are being met as their needs are constantly changing. Meet routinely with customers to ensure satisfaction and compliance
• Hire and evaluate/ critique the performance and proficiencies of staff. Interview, train, coach, and terminate employees. Handle and initiate all personnel forms related to payroll, appointment changes, and leaves of absences
• Handle and problem-solve all complaints from customers and grievances, including progressive discipline
• Use root cause analysis to problem-solve and recommend changes to processes and complete training to prevent recurrences.
• Review/records/approves payroll time for employees, directly on electronic timesheet
• Monitors compliance with/on current department and institutional policies and procedures and all government and regulatory agency codes and regulations
• Monitors compliance and trains team members with/on current department and institutional policies and procedures and all government and regulatory agency codes and regulations
• Monitors productivity standards/control systems for responsible processes, interprets this information and exercises action as appropriate to ensure maximum work efficiency; communicates findings and suggested improvement/resolutions, to the manager.
• Assists manager with new work area policies and procedures, develops training material, and then ensures training is completed, incorporating P.D.C.A. quality improvement method and LEAN principles, along with safety compliance.
• Evaluates proficiency and performance of staff and initiates corrective or disciplinary action as necessary.
• Maintains appropriate supplies and tools necessary for process team members to provide services.
• Collaborates interdepartmentally with other Materiel / Inventory supervisors/mangers, customers, and suppliers to resolve service problems.
• Maintains a professional, customer-sensitive rapport with hospital personnel, along with patients and visitors.
• Handles employees? complaints and grievances
• Interview and hire new employees and ensure training and performance measures are met; provide the manager with information when necessary.
• Conduct progressive corrective action promptly, up to and including termination, when necessary.

Required Qualifications*

• Either a 2-year college degree + 1 year or more of progressive warehouse/inventory supervision experience OR 3 or more years of experience leading /supervising with a proven record of progressive increased responsibility, solving more routine to somewhat complex problems, leading shift- or area-specific teams, and working on simple to complex level projects.
• Proven experience supervising 1 or 2 functional areas within a Material Warehouse / Inventory Management department OR in similar areas in another warehouse or inventory management setting:

Examples of Material Warehouse / Inventory teams are:

• Shipping and Receiving
• Day Shift Warehouse operations and PAR stocking
• PAR Maintenance
• Specialty Cart Stocking
• Customer Service
• Midnight Receiving
• Off Shift Warehouse operations and PAR stocking
• OR similar areas in another warehouse or inventory management setting
• Must be able to demonstrate a record of increased responsibility, solving routine to somewhat complex problems, leading a shift- or area-specific team(s) and working on simple projects alone and in teams.
• Greater than 1 year of proven experience with hiring, training, disciplining, and/or terminating subordinate team members.
• 2-3 years or more of progressive experience related to daily operations for a Materiel Warehouse and/or Inventory Management team.

Examples of such functions are:

• Conducting physical inventories daily
• Completing cycle counts as needed
• Making adjustments in the Warehouse Management System (WMS) and fixing the root causes of inventory inaccuracies
• Managing the supply, storage, distribution, and recording of all materials to maintain adequate quantities of supplies needed to provide high-quality patient care
• Proficient computer (type 30+ word a minute) able to communicate clearly and professionally in person, on the phone and in email.

Desired Qualifications*

• Experience is preferred in Health Care Inventory Management
• Knowledge or experience in lean thinking and principles

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees, and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental, and vision coverage effective on your very first day
• Retirement Savings Opportunities

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time and for any reason throughout the course of employment. Learn more about the work modes.

Work Schedule

Standard hours:40

Work days: Monday-Friday

Shift start/end times: 2:30 pm- 11:00 pm

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third-party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Reporting Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled at any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.