The Inventory Coordinator (Cycle Counting & Inventory Control) is responsible for maintaining the accuracy, integrity, and control of inventory across raw materials, work-in-process (WIP), and finished goods within the manufacturing environment.
This role leads the execution of the cycle counting program and supports end-to-end inventory management processes, ensuring alignment between physical inventory and ERP system records. The Inventory Coordinator identifies and resolves discrepancies, drives root cause analysis, and implements process improvements to enhance inventory accuracy, material flow, and operational efficiency.
Consistent with company policy, cycle counting is performed as an ongoing operational activity to validate inventory accuracy and ensure the reliability of the perpetual inventory system.
ESSENTIAL RESPONSIBILITIES
Cycle Counting & Inventory Accuracy
- Plan, coordinate, and execute daily cycle counts (including ABC classifications) to maintain inventory accuracy across all inventory categories (raw materials, WIP, finished goods).
- Ensure cycle counts are performed accurately, consistently, and in accordance with established procedures.
- Enter, validate, and post cycle count results in the ERP system and reconcile discrepancies.
- Investigate root causes of inventory variances and implement corrective and preventive actions.
- Monitor and report cycle count accuracy metrics and trends, driving continuous improvement.
Inventory Management & Control
- Maintain accurate inventory records in the ERP system, ensuring all transactions (receipts, issues, transfers, adjustments) are timely and correct.
- Perform ongoing analysis and resolution of negative on-hand balances and other system discrepancies.
- Audit inventory transactions and material movements to ensure compliance with established processes and controls.
- Support material flow integrity between warehouse and production, including staging, issuing, and backflushing activities.
- Partner with Production, Engineering, Purchasing, and Accounting to resolve inventory-related issues impacting operations.
- Verify material availability and accuracy to support production planning, scheduling, and job execution.
- Manage and reconcile inventory locations, ensuring proper storage, labeling, and traceability of materials.
- Identify, track, and support disposition of excess, slow-moving, or obsolete inventory.
Process Improvement & Reporting
- Analyze inventory data to identify trends, gaps, and opportunities for process improvements.
- Recommend and implement improvements to inventory control procedures, cycle counting practices, and warehouse/production workflows.
- Develop, maintain, and report key inventory metrics (e.g., accuracy, adjustments, shrinkage, count compliance).
- Support periodic physical inventory activities and audit requirements, as needed.
- Assist in the development and documentation of standard work instructions and inventory control procedures.
Compliance & Safety
- Ensure adherence to company inventory policies, internal controls, and audit requirements.
- Maintain accurate documentation for all inventory adjustments and control activities.
- Follow all safety procedures and contribute to a safe and organized work environment.
POSITION REQUIREMENTS
- High school diploma or GED required; Associate degree preferred.
- 2+ years of experience in inventory control, warehouse operations, or manufacturing environment preferred.
- Experience with ERP systems and inventory management processes (cycle counting, transactions, reconciliation).
- Understanding of manufacturing material flow, including WIP and production consumption methods (e.g., backflushing).
POSITION-SPECIFIC COMPETENCIES
- Strong analytical and problem-solving skills with ability to perform root cause analysis.
- High attention to detail and accuracy with numerical data.
- Ability to understand and manage inventory across multiple stages (raw, WIP, finished goods).
- Proficiency in Microsoft Office (especially Excel).
- Working knowledge of ERP systems and inventory control best practices.
- Strong communication and collaboration skills across multiple departments.
- Ability to prioritize and manage multiple tasks in a fast-paced manufacturing environment.
PHYSICAL REQUIREMENTS
While performing the duties of this job, the employee is regularly required to stand for a minimum of 8 hours per day. The employee is frequently required to grasp, handle, and feel objects, control and manage tools, and use hands and arms. The employee is occasionally required to walk, stoop, kneel, and crouch. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT
Climate Controlled Manufacturing Floor