Invoicing Coordinator

At Vomela our greatest asset is our people. As a full-service visual communications company, we are looking for creative and intellectual thinkers that work with our customers to create compelling brand solutions and foster meaningful connections. And while you're focused on creating big things for global and local brands, we will help you build a career you can be passionate about.

Apply now to find your place at Vomela.

Location: Onsite role in St. Paul, MN

Pay Range: $28.00 - $31.00/hour USD

Job Summary

The Invoicing Coordinator will ensure accurate and timely invoices of sales orders and delivery of those invoices to the customer via mail, web site or email. Record sales orders and invoices on each salesperson’s sales register.

What You'll Do...

• Provide accurate and timely invoices to customers.
• Manage and maintain customer web site billing information including passwords.
• Maintain current and accurate sales register.
• Review and determine proper billing of freight charges, enter charges on customer orders.
• Invoice orders that have shipped for Harbor Graphic customers.
• Prepare invoice packet for filing.
• Deliver invoices to customer via mail, email or customer web site.
• Maintain customer web site information files and register on additional sites as needed.
• Maintain current and accurate sales register, create commission register at month end.
• Process customer pre-shipment billing request.
• Perform other duties or task as directed by management.

Requirements

What You'll Bring...

• Certificate or Degree in Accounting required preferred.
• 1 -2 years of Accounts Receivable experience preferred.
• High school diploma required.
• Proficient in Microsoft Office Excel and Word.
• Strong communication skills, both written and oral.
• Must be proactive in nature.
• Analytical skills.
• Must have consistently accurate data entry skills.
• Ability to organize and process a large volume of paper and electronic information.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off
• Short Term & Long-Term Disability
• Training & Development
• Wellness Resources