IP Client Administrator

Job Description:

Seniority

3 -​ 6 years of experience 3–6 years of hands-​on U.​S.​ patent prosecution experience with high-​volume filing (10–15 filings/day equivalent).​ Candidates with 2 years considered at Level I comp;​ 7+ years considered if salary expectations are realistic.​

Work experience

Active U.​S.​ patent prosecution experience — currently working in IP,​ not lapsed 5+ years ago into another practice area.​

High-​volume filing background — experience at a firm or in-​house team with comparable throughput (8–15 filings/day).​ Low-​volume candidates with 3–4 years often map to ~1.​5 years of Wolf Greenfield-​equivalent experience.​

Law firm IP prosecution background preferred — in-​house candidates considered but should expect Level I comp and a training ramp.​

Direct client-​facing experience — prior experience communicating directly with clients (not solely through attorneys) is a strong plus for this seat,​ which interfaces directly with one large client.​

Education

Bachelor's degree — preferred but not required.​

Hard skills

Hands-​on USPTO filing proficiency — must have independently prepared and filed office action responses,​ IDS submissions,​ issue fee payments,​ RCEs,​ PCT national stage entries,​ continuations,​ and divisionals.​

IP docketing/practice management software — proficiency with at least one major IP docketing platform (e.​g.​,​ Foundation IP,​ Anaqua,​ CPI,​ Dockmaster).​

Microsoft Office proficiency — Outlook,​ Word,​ and Excel required for day-​to-​day document preparation and correspondence.​

Soft skills

Attention to detail — resume errors are a red flag;​ this role involves high-​stakes legal filings where accuracy is non-​negotiable.​

High-​volume composure — ability to reprioritize and remain accurate under deadline pressure at 10–15 filings/day pace.​

Client service orientation — strong written and verbal communication skills;​ comfortable as the primary point of contact for a large external client.​

Self-​starter — proactively seeks answers before escalating;​ does not require hand-​holding in a fast-​paced environment.​

Miscellaneous

U.​S.​ work authorization,​ no sponsorship — firm does not sponsor visas;​ role is subject to export control regulations.​

Eligible state residency — must reside in:​ ME,​ NH,​ VT,​ MA,​ CT,​ RI,​ NY,​ NJ,​ MD,​ DE,​ VA,​ NC,​ MN,​ or IL.​ Pennsylvania is not eligible.​

Salary expectations aligned to band — $91K–$101.​3K (Level II).​ Candidates with lower-​volume backgrounds should expect mid-​band,​ not top of band.​