IT Asset Administrator

At Thorlabs, we design and manufacture components, instruments, and systems that transform the world by identifying, enabling, and accelerating key photonics (i.e., light-based) technologies. Backed by a dedicated workforce of more than 3,000 employees worldwide, Thorlabs contributes to cutting-edge research and real-world innovation.

Whether you're early in your career or bringing years of experience, you'll find opportunities to grow, take ownership, and make meaningful contributions from day one. We know every employee brings unique talents and perspectives that fuel our success, and we seek driven individuals who are excited to make an impact in a fun, fast-moving culture.

The IT Asset Administrator is responsible for supporting the effective management of IT hardware and software assets throughout their lifecycle. This position will maintain accurate asset and inventory records, manage the allocation and movement of assets, and control IT hardware and digital asset stock. The IT Asset Administrator will work closely with IT Operations and IT Procurement to ensure assets are accurately recorded, appropriately allocated and effectively utilised. This position will help develop and maintain processes, systems and standards for the tracking, management, refresh and retirement of IT assets, while supporting software licence compliance and optimisation.

Although the location of the position is in Newton, NJ, from time to time it may be required to undertake duties at other Thorlabs locations.

Essential Job Functions include the following, but are not limited to:

• Assign, remove and maintain accurate records of IT hardware and software assets throughout the asset lifecycle.
• Oversee the receiving and recording of IT equipment and the control and movement of stock.
• Undertake regular inventory checks and reconciliation of physical inventory against asset records.
• Assist with maintaining appropriate stock levels and identifying requirements for replenishment to the IT Procurement team.
• Assist with the management of software licences, maintaining accurate records of licence allocation and ownership.
• Assist with maintaining an up-to-date application portfolio and delivering value from existing assets
• Work closely with IT Procurement to ensure newly purchased hardware and software is accurately recorded and incorporated into asset inventories.
• Work closely with IT Operations and other IT teams to define user personas and hardware standards for each persona.
• Assist with the return, reuse, retirement and disposal of IT hardware and software assets in accordance with company policies and standards.
• Assist with reports relating to hardware, software, stock, licence allocation and asset inventory.
• Support the development and documentation of IT Asset Management processes, procedures and standards.
• Support software licensing reviews, audits and other asset compliance activities as required.

In addition to the essential functions and duties listed above, all positions are also responsible for:

• Meeting company standards pertaining to quantity and quality of work performed on an ongoing basis, performing all work-related tasks in a manner that is in compliance with all Company policies and procedures.
• Adhering to Company policies, procedures, and directives regarding standards of workplace behavior in completing job duties and assignments.

The Company retains the right to change or assign other duties to this position.

Physical Activities:

The employee must frequently lift or move objects up to 10 pounds and occasionally lift or move objects up to 25 pounds. The noise level in the work environment is usually moderate.