IT Procurement Officer

Nashville, TN

Instant Apply

2 days ago

Job Description

Job Title: IT Procurement Officer
Location: Nashville, TN
Duration: 7 Months

**7.5 Hours a day**
**Hybrid onsite**

Job Description:

Minimum five years of government purchasing experience, preferably in a government agency procurement role (not strictly contracts).
Proficiency in requisitions, purchase orders, vouchers, and government pCard (credit card) procedures; proper coding and classification required.
Strong communication skills, attention to detail, and ability to maintain accurate electronic records.
Skilled in identifying discrepancies, following established procedures, and understanding purchasing workflows.
Comfortable working in an ERP system and highly proficient in Excel.
Experience with high-volume data entry, transaction processing, record maintenance, issuing purchase orders, processing invoices (AP functions), and monthly credit card reconciliation.
Familiarity with NASPO/Cooperative agreements is a plus.
Ability to work independently, research ambiguous or incomplete information, use sound judgment, ask relevant questions, and keep processes moving forward without excessive supervision.
Analyzes all purchases to ensure they meet all departmental, state, and federal guidelines and justifies purchases through documentation. Ensures purchases are aligned with budget availability.
Writes product specifications for use in bidding competitively with vendors for supplies, equipment, and services. Conducts research in order to locate vendors and make product comparisons.
Locates or identifies ordering errors and chooses the best solution to address the issue. Communicates with vendors and staff to resolve discrepancies, disputes, and grievances.
Prepares service contracts and screens purchase orders for accuracy and proper justification. Receives supplies, monitors payments and invoices to ensure vendors receive payment, and follows up on late shipments with suppliers to determine causes.
Prepares a variety of records and reports such as letters to vendors, purchase orders, service contracts, and other operating records and reports. Maintains current and accurate inventories of supplies and equipment to ensure the best use of state resources and tags state property as needed.
Monitors all contract periods for updates and expirations in order to ensure correct procedures are followed. Researches product specifications and price information in order to best allocate state resources.

Numbers & Facts

Location

Nashville, TN

Skills

Accounts Payableunmatched
Analysis Skillsunmatched
Biddingunmatched
Billingunmatched
Budgetingunmatched
Communication Skillsunmatched
Contract Creationunmatched
Contract Managementunmatched
Credit Cardsunmatched
Data Entryunmatched
Detail Orientedunmatched
Documentationunmatched
ERP (Enterprise Resource Planning)unmatched
Equipment Maintenance/Repairunmatched
Governmentunmatched
IT Procurementunmatched
Problem Solving Skillsunmatched
Procedure Developmentunmatched
Procedure Implementationunmatched
Product Pricingunmatched
Purchase Ordersunmatched
Purchasing/Procurementunmatched
Reconciliationunmatched
Record Keepingunmatched
Requirements Managementunmatched
Research Skillsunmatched
Resource Managementunmatched
Transaction Processing/Managementunmatched

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