Job Title: IT Program Manager Real Estate & Facilities Technology
Location: Washington, D.C. / Philadelphia, PA (Local Candidates Required)
Employment Type: Contract
Work Arrangement: Must be available for local meetings and key team planning sessions as required
Experience Required: 10+ Years
Certification: PMP Strongly Preferred
Client:Randstad/Amtrak
Job Summary
We are seeking a highly experienced and self-driven IT Program Manager Real Estate & Facilities Technology to lead enterprise technology initiatives supporting Amtrak's Corporate Real Estate, Stations, Facilities & Accessibility (SFA), and Properties divisions.
The ideal candidate will bring a strong combination of IT program management, corporate real estate technology expertise, waterfall project governance, financial forecasting, and third-party vendor management.
This role requires an independent professional capable of managing complex technology implementations, overseeing enterprise application roadmaps, coordinating cross-functional stakeholders, and ensuring successful delivery of scalable real estate and facilities management solutions with minimal supervision.
Key Responsibilities
1. IT Program Management & Governance
Lead end-to-end delivery of the Real Estate Technology Services roadmap.
Manage enterprise IT implementations supporting Corporate Real Estate and Facilities operations.
Establish and maintain project schedules, milestone baselines, deliverables, and phase-gate reviews.
Monitor project progress, identify schedule variances, and implement corrective actions.
Ensure projects follow structured waterfall methodologies and established governance standards.
2. Financial Management & Forecasting
Own project financial tracking, budget monitoring, and monthly financial reporting.
Apply accrual-based accounting principles to project financial management.
Prepare and submit comprehensive monthly forecasts covering internal labor, vendor expenditures, and capital costs.
Perform budget variance analysis and identify potential financial risks.
Develop complex financial models using advanced Microsoft Excel.
Collaborate with Finance teams to maintain accurate project forecasts and expenditure reporting.
3. Corporate Real Estate & Facilities Technology Delivery
Oversee technology initiatives across the following functional areas:
Integrated Workplace Management Systems (IWMS).
Corporate lease administration and lease accounting.
Enterprise asset maintenance and facilities management.
Capital program and project tracking.
Space planning and utilization.
Energy management and sustainability monitoring.
CAD/BIM platforms and building information systems.
Digital workplace solutions and enterprise system integrations.
4. Vendor & Stakeholder Management
Serve as the primary IT delivery liaison between business leadership, enterprise IT, Finance, and external technology vendors.
Manage third-party software vendor project managers and implementation partners.
Monitor vendor performance against contractual deliverables and Statements of Work (SOW).
Facilitate steering committee meetings, executive reviews, and cross-functional project discussions.
Ensure alignment between business objectives, technical solutions, and project execution.
5. Risk Management & Executive Reporting
Maintain comprehensive project status reports, risk registers, issue logs, and dependency trackers.
Provide monthly executive updates covering project accomplishments, financial performance, risks, and upcoming milestones.
Proactively identify project challenges and develop mitigation strategies.
Escalate critical issues to leadership and ensure timely resolution.
Maintain accurate project documentation across enterprise collaboration and reporting systems.
Required Skills & Qualifications
Minimum 10+ years of progressive IT Project Management or Program Management experience.
Proven experience managing enterprise IT implementations within Corporate Real Estate, Facilities Management, or Capital Program environments.
Strong expertise in traditional Waterfall project management, including milestone tracking, schedule baselining, and phase-gate governance.
Hands-on experience with accrual-based project accounting, budget variance analysis, and monthly financial forecasting.
Advanced Microsoft Excel skills, including complex financial modeling, pivot tables, reporting, and data analysis.
Experience managing external software vendors, implementation partners, contractual deliverables, and SOW commitments.
Strong understanding of enterprise technology delivery and cross-functional project coordination.
Excellent executive communication, presentation, stakeholder management, and analytical skills.
Ability to work autonomously, manage competing priorities, and deliver results with minimal daily supervision.
Required Technical Tools
Technology / Tool | Expected Expertise |
Microsoft Excel | Advanced financial modeling, forecasting, pivot tables |
Microsoft Project | Project planning, scheduling, milestone tracking |
SharePoint | Documentation and collaboration |
Jira | Project and issue tracking |
Confluence | Project documentation and knowledge management |
Capital Program Tools | EPPM Masterworks or comparable enterprise platforms |
Preferred Skills & Experience
PMP (Project Management Professional) certification.
Experience with EPPM Masterworks or comparable capital program management tools such as e-Builder, Primavera P6, or Oracle Unifier.
Familiarity with Integrated Workplace Management Systems (IWMS).
Experience with IBM TRIRIGA, Archibus, Planon, or similar Corporate Real Estate platforms.
Knowledge of lease administration, building management, asset maintenance, and space planning solutions.
Experience delivering technology programs within large enterprise or transportation-related organizations.