IT Project Manager

Description

The IT Project Manager serves as the operational backbone of PENTA's eight-person, Las Vegas based, IT department, supporting a $2 billion general contracting organization. This role owns project scheduling, coordination, and status reporting across help desk, data/analytics, systems, and security initiatives, along with departmental documentation and vendor and procurement coordination, freeing technical staff to focus on service delivery and infrastructure. This position works cross-functionally with the Help Desk Manager, Systems Manager, Security Engineer, and Help Desk Support Engineers.

Major Functions of Position

Project Management & Reporting

• Manage IT project schedules, timelines, and status tracking across help desk, systems, and security initiatives using project management tools (e.g., Asana, Monday.com, MS Project, or similar)
• Prepare executive-level reporting and presentations summarizing project status, budget health, and departmental initiatives
• Track departmental KPIs and help desk and ticketing metrics to support leadership decision-making

Budget, Procurement & Vendor Coordination

• Track project-level costs against approved budgets and flag variances to the Executive IT Director; support, but do not own, departmental budget planning
• Assist with expense report processing and reconciliation for IT projects and initiatives as needed
• Coordinate procurement activities, including obtaining quotes, tracking purchase orders, and maintaining vendor and license inventories
• Serve as a liaison between IT leadership and other business units, including Finance, Procurement, and Operations, on administrative and budgetary matters

Documentation & Compliance

• Create, organize, and maintain departmental documentation, including SOPs, project charters, meeting notes, and knowledge base articles
• Support IT policy and compliance documentation efforts, including asset inventories, license compliance, and audit preparation

Technical Support

• Assist with light technical tasks as needed, such as basic troubleshooting coordination, asset tagging, and onboarding and offboarding documentation, in support of the Help Desk and Systems teams

Qualifications

Required

• 3-5+ years of experience in project management or coordination, ideally within an IT or technical department
• Demonstrated experience managing project schedules, timelines, and cross-team coordination
• Proficiency with project management platforms (e.g., Asana, Monday.com, MS Project, Smartsheet) and Microsoft Office/365, especially Excel

Preferred

• Bachelor's degree in Business Administration, Information Technology, Construction Management, or a related field
• PMP, CAPM, or similar project management certification (strongly preferred)
• Experience supporting an IT department, including an understanding of IT vendor ecosystems, licensing models, and hardware lifecycles
• Experience in the construction, AEC, or general contracting industry

Skills and Abilities

• Strong written communication skills with experience producing polished documentation and reports
• Excellent organizational skills with the ability to manage multiple concurrent projects and deadlines
• Comfortable working in a fast-paced, deadline-driven construction or professional services environment
• High-level technical aptitude, including troubleshooting fundamentals, ticketing systems, and asset management tools, sufficient to assist technical staff when needed
• Ability to travel periodically to other regional locations in Arizona and Southern California

Physical requirements

• Regularly required, in an 8-hour day, to sit for 5-8 hours; stand/walk/move around for 1-4 hours.
• Lifting 15 pounds occasionally with occasional sitting and frequent standing/walking.
• Able to access and navigate offices and jobsites.