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IT Purchasing and Contract Coordinator

S R INTERNATIONAL INC
  • Phoenix, AZ
  • Full-time
4 days ago

Job Description

LOOKING FOR ONLY CURRENT ARIZONA RESIDENTS



Job Title: IT Purchasing and Contract Coordinator (Onsite-Local)


Job ID: 166622


Client: City of Mesa


Closing Date & Time: 10/9/2026@ 4 PM


Required Skills


  • Any combination of training, education, and experience equivalent to graduation from an accredited college or university with a bachelor's degree in Purchasing, Public or Business Administration, or related field
  • 3 - 5 years professional-level experience involving procurement of equipment and services, and contract administration with a formalized purchasing program (preferably municipal)
  • Microsoft Suite experience
Preferred Skills


  • IT procurement and contract administration, license compliance management, and/or asset management experience is preferred
  • Financial ERP experience

Preferred Qualifications: 


  • College-level coursework in purchasing, public procurement, financial accounting, business or contractual law, or computer technology related subjects are highly desirable.  
  • Professional certification as a Certified Technology Procurement Executive (CTPE) or Certified Professional Contracts Manager (CPCM) is also highly desirable.
Job Description:


Core Role


  • Supports the Department of Innovation & Technology (DoIT) Purchasing Team with Citywide IT purchasing and contract coordination.

  • Performs professional‑level work in formal purchasing, contract negotiation, software licensing, and IT asset management.

Key Responsibilities


  • Develop scopes and technical specifications for IT projects with customers and SMEs.

  • Draft, review, and manage RFBs, RFPs, and RFIs.

  • Review, compare, and negotiate vendor proposals, bids, and contract documents.

  • Draft, edit, interpret, and clarify contract terms, legal requirements, and specifications.

  • Recommend or award contracts and monitor contract expenditures.

  • Track and manage software licenses and enterprise agreements for compliance and strategic planning.

  • Respond to inquiries regarding contract award criteria and procurement decisions.

  • Prepare Council Reports and attend Council Study Sessions to address questions.

  • Ensure all purchasing and contracting activities align with City and DoIT strategies.

Role Expectations


  • Exercise independence and initiative in managing formal IT purchasing and contract administration.

  • Conduct complex negotiations requiring broad knowledge of IT systems, public procurement law, and City regulations.

  • Review work of others to ensure compliance with policies, procedures, and legal guidelines.

  • Work under general supervision with performance reviewed through meetings, reports, and stakeholder interactions.

Ideal Candidate Profile


  • Strong background in formal IT purchasing and contract negotiation (software, hardware, systems).

  • Experience working between IT departments and centralized procurement offices.

  • Skilled in developing scopes/specifications, drafting solicitations, evaluating bids, and negotiating contracts.

  • Proficient in monitoring expenditures, license compliance, researching procurement history, and preparing Council Reports.

  • Experienced in PO creation, quote gathering, delivery tracking, invoice processing, and procurement card reconciliation.

  • Familiar with IT asset management best practices and procurement/contract law.

  • Able to manage competing priorities, communicate effectively, and produce accurate, detailed work.

  • Proficient in Microsoft Office; ERP experience (CGI Advantage) highly desirable.

  • Collaborative, customer‑focused, and effective in working with peers, vendors, and partners.



Numbers & Facts

LocationPhoenix, AZ
Job TypeFull-time

Skills

  • Asset Managementunmatched
  • Best Practicesunmatched
  • Billingunmatched
  • Business Administrationunmatched
  • Business Lawunmatched
  • CGI (Common Gateway Interface)unmatched
  • Card Processingunmatched
  • Communication Skillsunmatched
  • Contract Lawunmatched
  • Contract Managementunmatched
  • Contract Negotiationunmatched
  • ERP (Enterprise Resource Planning)unmatched
  • Enterprise Applicationsunmatched
  • Equipment Maintenance/Repairunmatched
  • Expense Trackingunmatched
  • Financial Accountingunmatched
  • Higher Educationunmatched
  • IT Procurementunmatched
  • Information Technology & Information Systemsunmatched
  • Legalunmatched
  • License Agreementsunmatched
  • License Managementunmatched
  • Licensing Complianceunmatched
  • Maintain Complianceunmatched
  • Management of Information Systems/Technology (MIS)unmatched
  • Microsoft Officeunmatched
  • Microsoft Product Familyunmatched
  • Negotiation Skillsunmatched
  • Performance Reviewsunmatched
  • Procurement Managementunmatched
  • Public Administrationunmatched
  • Public Financeunmatched
  • Purchase Ordersunmatched
  • Purchasing/Procurementunmatched
  • Reconciliationunmatched
  • Regulationsunmatched
  • Reporting Skillsunmatched
  • Request for Proposals (RFP)unmatched
  • Requirements Managementunmatched
  • Software License Managementunmatched
  • Software Licensesunmatched
  • Strategic Planningunmatched
  • Team Playerunmatched

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