Job Cost Coordinator

WHAT YOU WILL DO:

• Provide day-to-day financial data entry, tracking, management, analysis, reconciliation, and reporting, including:

• Prepare monthly owner and bank draws

• Gather and process all subcontractor payment applications and vendor/supplier invoices

• Coding, routing, sorting, and filing all job cost documentation

• Researching statements and prior payments

• Process and release checks

• Collect lien waivers and back up requirements

• Create sub-tier lien waivers

• Create and maintain lien waiver logs

• Create and maintain subcontractor/supplier logs

• Input and/or update vendor payments into TimberScan

• Manage and update subcontractors' schedule of values in Textura

• Update direct costs into Procore

• Create job cost reports as needed for forecasting, draws, analysis, variances, etc.

• Assist in managing project cash flows, pre-draws, and cash sheets

• Create and manage all job cost files consistent with company template

• Independently lead and perform other functions and special projects as assigned

• Assist with audit requests (job cost, sales tax, use tax, etc.)

• Assist with providing contract administration support, including:

• Prepare, process, and disseminate all subcontract agreements, schedule of values, purchase orders, change orders and back charges

• Maintain the authorized signer list for each Subcontractor

• Manage and setup new vendors

• Gather, monitor, and input insurance information

• Coordinate with Subcontractors to ensure proper insurance certificates are maintained

• Assist with transferring utilities to ownership or property management

• Other tasks as assigned

WHAT YOU WILL NEED TO SUCCEED:

• General knowledge of the real estate and development industry
• Effective organizational and time management skills
• Excellent verbal and written communication and listening skills
• Ability to work in both a team environment and independently with minimal supervision
• Accurate and detail oriented
• Self-starter with strong organizational skills
• Strong service orientation to internal customers
• Strong interpersonal skills with the ability to interact and relate effectively, productively, and positively with other Associates
• Dependable, punctual, and reliable
• Typing and data entry skills
• Ability to use a 10-key calculator accurately by touch
• Proficient in Word, Excel, Outlook, Procore and other relevant programs
• Ability to have flexibility with working schedule based on business and deadline needs.
• Ability to work a schedule during normal work hours and that may be other than Monday-Friday, 8-5. Work in excess of 40 hours per week is likely.
• Consistent, regular and in person attendance during regular working hours at the workplace is required.

WHAT YOU WILL RECEIVE:

• Professional and upbeat work environment
• Competitive compensation and incentives
• Generous paid time off including vacation, sick, holiday, birthday and volunteer time
• Low Premiums for Medical, dental and vision coverage; including access to telemedicine
• Paid parental leave for eligible new parents
• Flexible spending account
• Health saving account with Company match
• Company-paid life insurance
• Short- and long-term disability coverage

Alliance Residential is an equal opportunity employer. All applicants receive consideration for employment without regard to race, age, sex (including gender, pregnancy, childbirth, and related medical conditions), color, creed, medical condition, genetic information, marital status, national origin, alienage, citizenship status, religion, sexual orientation, military or veteran status, handicap, mental and physical disability, and family care or leave status, as well as all other characteristics protected by state or federal law or local law.