Jobsite Assistant

Responsibilities

Brasfield & Gorrie's project team is seeking a Jobsite Assistant to join the project team. Below are the main responsibilities for the dual role position. Responsibilities and Essential Duties include the following (other duties may be assigned):

Provide day-to-day administrative support to the project management team (correspondence, mail, meetings, catering, business cards, etc.)

Prepare expense reports and book travel via Concur for project and jobsite staff

Support project setup and closeout - job startup, PDM entry, permits/licenses/insurance, Notice of Commencement, closeout documentation, and final job reports

Maintain electronic project files and ensure theyre complete and stored properly

Manage contracts, purchase orders, subcontracts, and related documents (execution, licenses, safety documents, DocuSign)

Support construction document management - drawings, spec logs, RFIs, and submittals

Track material status and coordinate delivery on subcontracts and purchase orders

Assist with SDP enrollment and bonding, and change order management

Handle pay applications, lien waivers, invoice coding, and owner billing; research payment status in JD Edwards

Coordinate Sales & Use Tax with accounting

Enter employee time in JD Edwards and act as liaison between accounting, JSAs, and the project team

Support field management (Superintendent, AFM, Foreman) with day-to-day jobsite operations

Handle payroll, daily reports (Egnyte), and invoice/dray matching (OnBase)

Manage employee lifecycle tasks - iCIMS postings, hiring field craft, onboarding, I-9/E-Verify, drug testing, transfers, termination paperwork, and living allowance changes

Order jobsite supplies and equipment (Yardz), and schedule inspections/dig permits per Superintendent

Handle deliveries, vendor/sales visitors, employee benefits questions, company card requests, and light office upkeep

Education - Skills - Knowledge - Qualifications & Experience

Proficient word processing skills

Word and Excel experience

Excellent verbal and written communication skills

Positive attitude

Basic knowledge of payroll procedures and accounting a plus

Self-motivated

Excellent personal skills

Excellent phone skills

The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EOE/Vets/Disabilities

Proficient word processing skills

Word and Excel experience

Excellent verbal and written communication skills

Positive attitude

Basic knowledge of payroll procedures and accounting a plus

Self-motivated

Excellent personal skills

Excellent phone skills

The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EOE/Vets/Disabilities