Junior Customer Service Analyst - VMI and Inventory

Junior Customer Service Analyst – VMI & Inventory

Professional Summary

Analytical and detail-oriented Customer Service and Inventory professional with experience supporting inventory management, order fulfillment, and cross-functional operations. Skilled at analyzing inventory levels, consumption trends, demand patterns, and order data to identify potential stockouts, overstock risks, and fulfillment issues. Strong collaborator with Customer Service, Planning, Operations, and Supply Chain teams, with advanced Microsoft Excel skills and a focus on accuracy, process improvement, and proactive problem resolution.

Core Competencies

• Vendor Managed Inventory (VMI)
• Inventory Analysis & Replenishment
• Demand & Usage Trend Analysis
• Stock Level & Safety Stock Monitoring
• Order Fulfillment & Work Orders
• ERP/WMS Systems
• Microsoft Excel: VLOOKUPs, Pivot Tables & Data Analysis
• Inventory Auditing & Data Accuracy
• Order & Invoice Verification
• Root-Cause Analysis
• Supply Chain Coordination
• Reporting & Performance Metrics
• Lean / Continuous Improvement
• Cross-Functional Communication

Professional Experience

Junior Customer Service Analyst – VMI & Inventory

[Company Name] | [Location] | [Dates]

• Monitor client inventory levels, historical consumption, and safety stock requirements to support Vendor Managed Inventory (VMI) accounts.
• Analyze inventory data and usage patterns to develop data-driven replenishment recommendations for Customer Service Representatives (CSRs).
• Track inventory thresholds and proactively identify potential stockouts, overstock conditions, and supply risks before they affect customer operations.
• Audit inventory records, stock sheets, progress reports, and system data to maintain accurate and reliable inventory information.
• Serve as an internal resource for CSRs regarding inventory availability, order status, replenishment needs, and fulfillment concerns.
• Prepare and process shop work orders and replenishment schedules while coordinating with production planning to meet product specifications and required timelines.
• Verify pricing, line-item details, order accuracy, and invoice information prior to customer billing.
• Investigate inventory discrepancies, shipping variances, returns, and fulfillment issues by identifying root causes and recommending appropriate resolutions.
• Generate weekly and monthly reports covering inventory levels, order fill rates, VMI performance, and operational trends for customer service management.
• Translate complex inventory and operational data into clear, actionable insights that help CSRs make informed decisions and proactively manage accounts.
• Collaborate with Customer Service, Operations, Planning, and Supply Chain teams to improve internal workflows and ensure efficient order fulfillment.
• Participate in Lean/ELS continuous improvement initiatives focused on inventory tracking, process efficiency, and communication between Customer Service and Supply Chain.

Technical Skills

• Microsoft Excel: VLOOKUP/XLOOKUP, Pivot Tables, data manipulation, reporting, trend analysis
• ERP/WMS: SAP, Oracle, and related inventory/order management systems
• Data Analysis: Inventory monitoring, forecasting support, consumption analysis, reporting, and reconciliation

Key Strengths

• Analytical: Able to identify trends, discrepancies, and risks within large sets of inventory and order data.
• Detail-Oriented: Maintains accurate inventory, order, pricing, and billing records with a strong focus on data integrity.
• Problem Solver: Investigates supply and fulfillment issues, identifies root causes, and provides actionable solutions.
• Collaborative: Effectively partners with CSRs, Planning, Operations, and Supply Chain teams to keep customer accounts running smoothly.
• Proactive: Identifies potential inventory and fulfillment issues early and communicates risks before they become customer-impacting problems.

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