Adobe Acrobat, Attorney, Billing, Calendar Management, Communication Skills, County Ordinances, Detail Oriented, Develop and Maintain Customers, Docketing System, Document Management, Documentation Format, File Maintenance, Legal, Legal Documents, Legal Support Skills, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Plan Meetings, Reimbursement, State Laws and Regulations, Team Player, Telephone Skills, Time Management, Travel Planning, iManage
Adams & Martin Group is partnering with a highly regarded law firm to hire an experienced Legal Secretary. This role is critical in supporting attorneys and ensuring efficient day-to-day operations in a fast-paced legal environment.
Key Responsibilities
- Prepare and format legal documents, including briefs, pleadings, and correspondence
- Handle state and federal court filings (electronic and manual), ensuring accuracy and timeliness
- Maintain client files within the firm's document management system
- Manage attorney calendars, including deadlines, hearings, and meetings
- Coordinate meetings, conference calls, and travel arrangements
- Assist with time entry, billing support, and expense reimbursements
- Review vendor invoices and submit for payment
- Provide backup and overflow support to attorneys and staff as needed
Qualifications
- 5+ years of experience as a legal secretary (litigation required)
- Experience with state and federal court filings
- Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)
- Experience with document management systems (iManage or similar), docketing systems, and Adobe Acrobat
- Familiarity with Best Authority, ALN Forms, and Aderant (or similar systems) is a plus
- Strong attention to detail, organization, and communication skills
- Ability to manage multiple priorities and meet deadlines
What's Offered
- Competitive compensation based on experience
- Comprehensive benefits package
- Collaborative, professional work environment
- Opportunity to support a respected legal team
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.