Description
Position at New Pig Corporation
Laboratory Administrative Assistant
The Laboratory Administrative Assistant provides organizational, logistical, and clerical support
to ensure smooth day-to-day essential laboratory operations. This role handles documentation,
scheduling, communication, and administrative compliance, and supports the laboratory's
technical testing and analysis. This is a non-technical role with development opportunities for
technical growth.
Qualifications:
- Education: Preferred Bachelor's or Associate's degree in the science field, or 3-5 years of
equivalent experience with identified skills
- Experience: Entry-level to 2 years
- Skills: Strong organizational skills, proficiency in office software (Excel, Word, database
systems, SharePoint), high attention to detail, excellent time management, collaboration,
and multitasking
- Certifications: Generally none required, though familiarity lab safety preferred
- Documentation & Records Management:
- Maintain and organize lab files, records, and databases (paper and electronic)
- Ensure proper filing and retention of test results, certificates, and compliance
documents
- Enter and update data in laboratory information management systems (LIMS)
- Prepare, proofread reports, format and format documents and Test method SOPs
- Track and manage document version control for SOPs and policies
- Assist with archiving and retrieving historical records for audits or inquiries
- Scheduling & Coordination:
- Schedule staff meetings, training sessions, and equipment maintenance appointments
- Coordinate calendars for lab management and senior staff
- Arrange logistics for inspections, audits, or vendor visits
- Coordinate sample pickup/delivery schedules with couriers or other departments
- Communication & Correspondence:
- Serve as a point of contact for internal and external inquiries (phone, email, in-person)
- Liaise with vendors and suppliers regarding orders, deliveries, and invoices
- Contact with outside Laboratories for sample processing
- Inventory & Procurement Support:
- Track office and basic lab supply inventories (PPE, consumable supplies, laboratory
instruments, or materials for experiments, etc.)
- Complete inventories of chemical cabinets and verify supporting documents are up-todate provide list to team lead for ordering chemicals
- Process purchase requisitions and follow up on order status
- Receive and log incoming deliveries; route items to appropriate staff
- Maintain vendor contact lists and basic procurement records
- Assist with invoices tracking under supervision
- Compliance & Administrative Support:
- Assist in preparing documentation for regulatory audits or accreditation reviews
- Maintain logs required for compliance (equipment maintenance logs, etc.)
- General Office & Laboratory Support:
- Support sample management; organizing, labeling, and removal
- Support maintaining a clean, organized, laboratory facility
- Handle incoming and outgoing mail and packages for samples and other items
- Support meeting logistics (meeting notes, follow-ups, and room set-ups)
- Point of contact with IT or Facilities for work items
- Cross-Functional Support:
- Assist Laboratory Manager with special projects, reports, or presentations
- Support Laboratory Technicians with preparation of sample specimens
- Other items as needed
New Pig is an Equal Opportunity Employer. If you require a reasonable accommodation in relation to the application process, please email [email protected].