Job Description
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Job Title: Lead Assistant, Executive
Posting Start Date: 11/9/26
Job Description:
Position Information
$87,984 - $98.648
The base salary range represents a good faith salary range for this position. This position is eligible for annual incentive pay and has the opportunity for continued salary growth. If you are hired at American Water your base salary compensation will be determined based on factors such as market, geography, skills, education and/or experience. At American Water, we are committed to pay equity.
In addition to compensation, you will be offered a comprehensive benefits package including 401(k),Defined Contribution Plan, Employee Stock Purchase Plan, medical, prescription, dental and vision coverage, plus disability, paid time off, life insurance, voluntary benefits, health and wellness programs and much more!
American Water is also proud to offer employees learning opportunities and work experiences to grow profession
Primary Role
Provides executive administrative support to C-level executive and other senior leader(s)
Administrative execution including management of email communication, coordinating meetings, managing calendar, and general prioritization/time management. Assists executive staff with special projects by compiling materials for submission, responding to requests, and administrative support. Coordinates
travel arrangements.
Key Accountabilities
- Coordinate and schedule meetings and ensure executive(s) are aware of upcoming commitments and responsibilities
- Support special projects
- Prepares drafts and finalizes correspondence, reports, statistical data, memoranda, and related material as directed.
- Research and abstracts information and supporting data in preparation for meetings, work projects, reports, etc. Works autonomously, sets priorities, and makes independent decisions of a complex nature Plans and provides administrative and logistical support to assigned program meetings/trainings; coordinates meeting responses, supports pre- and post-meeting communications, arranges logistical aspects of meetings (ex, catering, equipment, room arrangements, preparation of meeting materials and documents), and takes, produces, and distributes minutes.
- When needed, prepare, and deliver briefings prior to meetings.
- Ensures all processes are successfully completed regarding workbaskets, check disbursements and expense statements.
- Maintains effective working relationships with other departments
- Prioritizes, organizes, and provides all general administrative support to the team strategy and assigned programs.
- Recommends changes to and assists with the development of administrative procedures or processes to increase the effectiveness of program operations.
- Produces and distributes a variety of materials in diverse formats including correspondence, meeting agendas and minutes, forms and program materials.
- Serve as back-up to CEO Admin including support to CEO/CFO, board meeting logistics and materials
Knowledge/Skills
- Responsive, sense of urgency, plans ahead (strategic) while executing on a day-to-day basis (tactical/ operational); highly motivated to get things done, takes initiative
- Expert knowledge of the job and function. Strong knowledge of overall organization and knowledge of other functions work activities
- Rigorous organizational and prioritization skills
- Strong background in client management, calendaring, travel.
- Strong communicator
- Excellent, concise communication skills (written and oral)
- Ability to handle confidential matters
- Represent executive, operate with little oversight etc.
- Office administrative practices and procedures, including records and file management
- Business software including intermediate Word, Excel, PowerPoint and Outlook
- Use of the internet for research and web-based applications
- Knowledge of budgetary and financial record keeping techniques, including processing of invoices and contracts
Experience/Education
- Approximately 5 years of prior experience supporting team members at the C-level or equivalent.
- High School Diploma/GED required.
- Associate's Degree in Secretarial Science and /or CPS designation preferred.
Competencies
Plans & Aligns
Decision Making
Communicates Effectively
Builds Networks
Action Oriented
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