Lease And Asset Management Analyst

Job Title: Lease & Asset Management Analyst

Reports To: Senior Accounting Manager 

Location: Wall, NJ

Job Type: Monday-Friday, Full-Time, Hybrid 

Pay Range: $50K-$60K, based on experience

Job Summary:

The Lease & Asset Management Analyst is responsible for the day-to-day administration and maintenance of the company’s vehicle and facility lease portfolio across U.S. and Canadian operations. This position ensures lease information is accurately maintained, payments are processed timely, vehicle lease schedules are properly established in Visual Lease, and supporting documentation is complete and current. The Lease & Asset analysts also assists in the tracking, recording, and reconciliation of fixed assets in the company’s accounting system.

Essential Duties and Responsibilities:

Vehicle and Facilities Lease Administration

• Partner with Finance, Fleet, regional operations, lenders, vendors, and management to coordinate lease-related activities across the vehicle and facility lease portfolio.
• Coordinate documentation for vehicle purchases, deliveries, financing, titles, and registrations, working with banks, lenders, vendors, Fleet, Risk, and regional operations to obtain required information.
• Set up and maintain vehicle lease schedules and records in Visual Lease, ensuring information is complete, accurate, and current.
• Review vehicle lease invoices and supporting documentation, track financing activity and payment schedules, and follow up on outstanding items.
• Support vehicle lease buyouts, early payoffs, refinancing, and lender requests, and resolve discrepancies in lease records, invoices, payments, or financing information.
• Set up and maintain facility leases in leasing software, including lease terms, payment schedules, renewal dates, amendments, and supporting documentation.
• Coordinate monthly facility rent payments, work with Accounts Payable to set up landlords and vendors, and process rent adjustments, escalations, and other lease changes.
• Prepare monthly facility lease payment reports for regional review and approval, and monitor upcoming expirations, renewals, payment changes, and other key dates.

Fixed Asset Management

• Manage the fixed asset lifecycle, including recording additions, validating classification and capitalization, tracking transfers, and processing retirements and disposals with proper documentation and in compliance with company procedures.
• Maintain an accurate fixed asset register (cost, useful life, classification, and location) and perform subledger reconciliations, including to the Fleet Management system, resolving discrepancies timely.
• Track Capital Expenditure Requests (CERs) and vehicle payments, align approved spend with recorded additions, and support capital forecasting and internal and external audits with schedules and documentation.

Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Relevant lease administration, accounting, finance, or operational experience may be considered in lieu of a degree.

• 1–3 years of experience in lease administration, accounting, accounts payable, finance, fleet administration, or a related field preferred.
• Experience working with ERP or lease management systems preferred.

Required Skills and Competencies:

• Strong organization, planning, and attention to detail, with the ability to maintain accurate records and manage large volumes of detailed information.
• Strong Microsoft Excel skills; experience with Oracle Cloud ERP, Visual Lease, or similar systems preferred.
• Basic understanding of accounting and reconciliation processes, with strong analytical and problem-solving skills.
• Excellent time management, multitasking, and prioritization skills in a fast-paced environment where responsiveness is critical.
• Excellent written and verbal communication skills and a collaborative, customer service mindset when working with Finance, Fleet, Risk, Accounts Payable, regional operations, banks, lenders, and vendors.
• Strong accountability and follow-through, consistently driving outstanding items to resolution with a focus on continuous improvement.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. 

STA is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants; Returning military are strongly encouraged to apply.  Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status, or any other classification protected by federal, state, or local law.